Accounting Clerk (31218)

GENERAL PURPOSE:

Under the direction of the AP, Purchasing and Transportation Manager, the Accounts Payable clerk verifies the accuracy and policy compliance of invoices and other requests for payment, utilizing the computer to input balance and generate checks for signature. 

MAIN RESPONSIBILITIES AND DUTIES:

1. Reviews various invoices and expense vouchers for accuracy and prepares work for entry into accounting system.
2. Assures all invoices are coded and allocated accurately
3. Runs appropriate reports to ensure accuracy of invoices
4. Ability to setup vendors correctly in system and maintain accurate vendor list
5. Demonstrates ability to reconcile vendor statements and resolve discrepancies
6. Demonstrates ability to recognize errors/discrepancies on invoices or documentation and direct to appropriate department to be resolved.
7. Ability to review daily
8. Reviews aging with Accounting/Purchasing Supervisor for payment
9. Prepares checks and supporting documents for signature
10. Performs all necessary account reconciliations
11. Able to consistently keep current with the accounts payable workflow
12. Performs all accounts payable month-end closing functions
13. Ability to quickly locate invoice back-up documentation in an organized manner
14. Assists with Annual audits and State Audits for the Accounts Payable functions
15. Performs statistical reports and analysis as needed in all areas of Accounts Payable
16. Other duties as assigned
17. Assists AP, Purchasing and Transportation Manager, Controller, Chief Financial Officer on special analysis and reports as needed

QUALITIES &CHARACTERISTICS

1. Maintains a professional relationship and positive attitude with co-workers, the public, patients and all Ampla Health’s staff, Board of Directors and vendors
2. Maintains the highest professional ethics and is honest in dealing with people; is a model for all employees through his/her actions
3. strives to learn more and is receptive to learning different ways of doing things
4. Displays enthusiasm toward the work and the mission of Ampla Health

MINIMUM REQUIREMENTS:

1. AA Degree in Accounting or at least 8 units of accounting or equivalent experience required
2. Good knowledge of methods, practices, and terminology used in financial and statistical work
3. Competent in Microsoft applications including excel, word and outlook
4. Ability to multi-task
5. Knowledge of computer principles and applications to business and accounting functions, including internal control procedures
6. Ability to establish and maintain effective working relationships with others
7. Ability to communicate effectively both orally and in writing

COMMUNICATIONS SKILLS

1. Must have neat and legible handwriting
2. Must be able to interact with Executive, Senior Management, and other Co-Workers courteously and calmly
3. Ability to communicate well with the public

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

Works will with patients in a generally comfortable environment office. Employees must possess the following physical requirements:

1. May require prolonged sitting
2. Able to move up to 40 lbs. (small equipment, supplies, etc.)
3. Must be able to hear staff on the phone and those who are served in person, and speak clearly in order to communicate information to clients, venders and staff
4. Ability to use general office equipment such as a computer, typewriter, copy machine, telephone, etc.
5. Must have vision which is adequate to use computers and work with numbers
6. Must have high manual dexterity
7. Must be able to reach above the shoulder level to work, bend, squat and sit, stand and twist

 

Qualifications

GENERAL PURPOSE:

Under the direction of the AP, Purchasing and Transportation Manager, the Accounts Payable clerk verifies the accuracy and policy compliance of invoices and other requests for payment, utilizing the computer to input balance and generate checks for signature. 

MAIN RESPONSIBILITIES AND DUTIES:

1. Reviews various invoices and expense vouchers for accuracy and prepares work for entry into accounting system.
2. Assures all invoices are coded and allocated accurately
3. Runs appropriate reports to ensure accuracy of invoices
4. Ability to setup vendors correctly in system and maintain accurate vendor list
5. Demonstrates ability to reconcile vendor statements and resolve discrepancies
6. Demonstrates ability to recognize errors/discrepancies on invoices or documentation and direct to appropriate department to be resolved.
7. Ability to review daily
8. Reviews aging with Accounting/Purchasing Supervisor for payment
9. Prepares checks and supporting documents for signature
10. Performs all necessary account reconciliations
11. Able to consistently keep current with the accounts payable workflow
12. Performs all accounts payable month-end closing functions
13. Ability to quickly locate invoice back-up documentation in an organized manner
14. Assists with Annual audits and State Audits for the Accounts Payable functions
15. Performs statistical reports and analysis as needed in all areas of Accounts Payable
16. Other duties as assigned
17. Assists AP, Purchasing and Transportation Manager, Controller, Chief Financial Officer on special analysis and reports as needed

QUALITIES &CHARACTERISTICS

1. Maintains a professional relationship and positive attitude with co-workers, the public, patients and all Ampla Health’s staff, Board of Directors and vendors
2. Maintains the highest professional ethics and is honest in dealing with people; is a model for all employees through his/her actions
3. strives to learn more and is receptive to learning different ways of doing things
4. Displays enthusiasm toward the work and the mission of Ampla Health

MINIMUM REQUIREMENTS:

1. AA Degree in Accounting or at least 8 units of accounting or equivalent experience required
2. Good knowledge of methods, practices, and terminology used in financial and statistical work
3. Competent in Microsoft applications including excel, word and outlook
4. Ability to multi-task
5. Knowledge of computer principles and applications to business and accounting functions, including internal control procedures
6. Ability to establish and maintain effective working relationships with others
7. Ability to communicate effectively both orally and in writing

COMMUNICATIONS SKILLS

1. Must have neat and legible handwriting
2. Must be able to interact with Executive, Senior Management, and other Co-Workers courteously and calmly
3. Ability to communicate well with the public