Accounting Manager - IPS Enterprises (Immediate Opening)

Role Mission:

The Accounting Manager is responsible for overseeing core general ledger, payroll accounting, and capital asset processes to ensure accurate, timely, and compliant financial reporting. This role plays a critical part in month-end, quarter-end, and year-end close activities, with a strong focus on payroll accounting, balance sheet integrity, inter-company reconciliation, and capital asset management across multiple entities and funding sources.

Supervisory Responsibilities:

No supervisory responsibilities are expected during the first year. Supervisory duties may be assigned in subsequent years based on organizational needs and demonstrated performance.

Location:

This is a full-time remote position with preference given to candidates who live in Florida, and Ohio.

Travel Expectations:

While this is a remote position, there will be in-person meetings across various regions. Candidates must be willing to travel up to 20% during the busiest times of the year.

What You will Do – Accountabilities

Essential Duties:

Payroll Accounting & Reconciliation

• Review and post payroll journal entries, ensuring accurate coding across all required GL dimensions (e.g., object, fund, location/campus, function, program, region).
• Review payroll liability accounts, including federal and state payroll taxes, to ensure accuracy and timely reconciliation.
• Prepare and record monthly payroll-related accruals, including:
  • Accrued wages for payrolls earned but not yet paid
  • PTO liability changes
  • Earned bonuses and stipends.
  • Employer payroll taxes and benefits related to payroll accruals.
• Reconcile employee benefits invoices (medical, dental, vision) to payroll deductions and employer contributions.
• Investigate and resolve benefit variances, including missing terminations, coverage changes, and rate discrepancies.
• Confirm benefit payments are accurately recorded and properly coded in the general ledger.
• Ensure employer-paid benefits align with approved budgets and cost allocation methodologies.
• Perform inter-company payroll reconciliations for shared service arrangements across entities.

Cash & Bank Reconciliations

• Perform high-complexity cash reconciliations, ensuring bank balances agree to the general ledger and investigating timing differences, reconciling items, and errors across operating accounts.

• Reconcile payroll bank accounts, including payroll disbursements, employer tax payments, and employee deductions.
• Verify payroll funding activity aligns with payroll reports and bank statements.
• Investigate and resolve reconciling items in a timely manner.

General Ledger & Balance Sheet Management

• Own the accuracy and integrity of the general ledger across all assigned entities and funds.
• Prepare, review, and post standard and adjust journal entries in accordance with GAAP and organizational accounting policies.
• Maintain and reconcile key balance sheet accounts monthly, including Prepaid expenses, other receivables, other payables and liabilities, Accrued expenses, Cash and clearing accounts.
• Ensure all reconciling items are clearly documented, reviewed, and resolved within established close timelines.
• Monitor balance sheet accounts for unusual trends, aging items, or variances and proactively investigate and correct issues.
• Ensure proper classification between current and long-term accounts where applicable.
• Support inter-company accounting by ensuring due-to/due-from balances are accurately recorded and reconciled.
• Maintain consistent use of required GL dimensions (e.g., fund, object, location, function, program, region) to support accurate financial reporting and compliance requirements.

Capital Assets Accounting

• Recognize capital assets from monthly operating expenditures in accordance with organizational capitalization policies and applicable accounting standards.
• Maintain and reconcile the capital asset subledger to the general ledger, ensuring completeness and accuracy.
• Manage Construction in Progress (CIP) activity, including:
  • Recording CIP costs by project and funding source.
  • Reviewing supporting documentation to ensure costs are properly classified and allowable.
  • Monitoring CIP balances and coordinating with finance, facilities, and project stakeholders to identify projects ready for capitalization.
• Capitalize completed CIP projects to Building Assets upon project completion or placement in service, ensuring proper asset classification, accurate in-service dates and correct useful lives and depreciation methods.
• Calculate and record quarterly depreciation for all capital assets, including buildings, leasehold improvements, furniture, fixtures, and equipment.
• Prepare and maintain capital asset roll-forward schedules, reconciling: beginning balances, additions, transfers from CIP, disposals and retirements, depreciation expense and ending balances.
• Reconcile capital asset roll-forward schedules to the general ledger on a quarterly and annual basis.
• Track asset disposals, impairments, and retirements, ensuring proper accounting treatment and documentation.

Financial Close & Audit Support

• Support the timely and accurate completion of monthly, quarterly, and annual close processes in accordance with established close calendars and internal deadlines.
• Ensure all journal entries, accruals, reconciliations, and roll-forward schedules for assigned areas are completed, reviewed, and finalized on time.
• Prepare and maintain audit-ready schedules, reconciliations, and supporting documentation for areas under management, including payroll, capital assets, cash, and balance sheet accounts.
• Maintain clear documentation standards to support transparency, consistency, and repeatability across close cycles.
• Support interim, year-end, and Single Audit engagements by:
  • Responding to audit requests and inquiries in a timely manner
  • Providing complete and accurate schedules, reconciliations, and source documentation
  • Assisting with audit walkthroughs and internal control testing
• Partner with the Comptroller and cross-functional teams to resolve audit findings, implement corrective actions, and strengthen internal controls.
• Continuously identify opportunities to improve close efficiency, documentation quality, and audit preparedness.

Knowledge and Skills:

• Strong understanding of GAAP, internal controls, financial closing practices, and financial systems.