Accounting Manager - Multi-Family Property Management

Accounting Manager - Multi-Family Property Management

OVERVIEW
The Accounting Manager leads a team of property accountants and is responsible for the accuracy, completeness, and timely preparation of financial reporting for assigned multifamily properties, including affordable housing communities. This is a hands-on role that combines staff supervision, detailed review of team-prepared financial statements and supporting schedules, and preparation of an assigned property portfolio.

The manager owns the first-level review process for assigned financial packages, ensures corrections are resolved, and presents completed reporting to the designated accounting leader for final approval. The position also supports audits, develops staff, coordinates with Operations, and helps maintain consistent accounting procedures and internal controls.

This is not a remote role.  Required workplace is in our company's headquarters office in Gaithersburg, MD.  This role is full-time and will require a Monday-through-Friday schedule, with the occasional evenings or weekends required as business needs demand.

RESPONSIBILITIES & DUTIES

Team management and development

• Supervise assigned property accountants, establish priorities, distribute work based on complexity and capacity, and hold team members accountable for deadlines and quality.
• Monitor monthly close progress, conduct regular check-ins, address roadblocks, and escalate resource or information gaps before reporting deadlines are affected.
• Train and coach staff on reconciliations, accruals, reclasses, workpapers, financial analysis, and proper use of Yardi.
• Provide timely performance feedback, identify development needs, and support evaluations and onboarding.
• Coordinate backup coverage and cross-training to maintain continuity during absences, vacancies, and portfolio transitions.

• Review financial packages prepared by assigned accountants, including balance sheets, income statements, budget-to-actual comparisons, cash flow reports where required, general ledgers, and supporting workpapers.
• Verify that balance sheet accounts reconcile to subledgers, bank statements, or supporting schedules and that reconciling items are explained, supported, and assigned for resolution.
• Evaluate significant variances, unusual transactions, account classifications, cutoff, accruals, reversals, and prepaid amortization for accuracy and consistency.
• Review bank reconciliations for completeness and aged or unusual items; ensure outstanding matters are researched and escalated through the approved process.
• Confirm that management fees, payroll allocations, debt activity, reserves, security deposits, intercompany activity, and other applicable balances are properly supported and recorded.
• Document review comments, return corrections to preparers, verify changes, and maintain evidence of review and resolution.
• Ensure packages are complete and ready for final leadership review before release. Escalate unresolved issues and do not represent incomplete packages as reviewed.

Portfolio preparation and monthly close

• Prepare financial statements and supporting schedules for an assigned portfolio sized to accommodate management and review responsibilities.
• Prepare or review journal entries, accruals, reclasses, account reconciliations, and recurring schedules in accordance with company policies and reporting requirements.
• Coordinate FCF review meetings with Operations and confirm that supporting information is complete, reasonable, and incorporated into the correct reporting period.
• Maintain current workpapers and organized support; investigate discrepancies and prepare supported corrections for approval.
• Submit personally prepared financial packages for independent review by the designated reviewer.

Audit support and collaboration

• Coordinate assigned PBC requests, prepare and review audit schedules, track deadlines, and ensure support agrees to the applicable financial records.
• Assist with audit questions, approved audit adjustment recording, opening-balance tie-outs, and year-end readiness.
• Work with Operations, AP, treasury support, and external accounting providers to resolve missing postings, incomplete support, and reporting exceptions.
• Respond professionally to routine client and auditor inquiries within assigned authority, escalating significant accounting judgments and sensitive matters to leadership.
• Identify recurring errors and process gaps and implement approved improvements that reduce rework and strengthen reporting reliability.

Key measures of success

• Timely delivery of complete financial packages; documented reviews and correction resolution; reconciled and supported balance sheet accounts; responsive audit support; fewer recurring errors; effective staff development, engagement, and performance management; and sustainable workload planning with early escalation of capacity constraints.

• Bachelor’s degree in Accounting, Finance, or a related field, or equivalent relevant experience.
• Progressive accounting experience, including multifamily property accounting and demonstrated responsibility for reviewing financial statements and multiple years' experience supervising or developing accounting staff.
• Strong working knowledge of accrual accounting, account reconciliations, monthly close, financial analysis, and audit support.
• Experience with affordable housing, HUD, LIHTC, or other regulated housing programs strongly preferred.
• Proficiency in Yardi and Microsoft Excel; ability to maintain clear, traceable workpapers and analyze large general ledger datasets.  Strong experience with Microsoft Office suite (Word, Outlook, Teams, SharePoint, etc.).
• Strong judgment, organization, communication, and follow-through, with the ability to work under pressure, meet deadlines as required, prioritize/reprioritize and manage competing deadlines and overlapping timelines and the ability to coach, train, and manage staff with varying experience levels.
• Strong English spoken/verbal, written, and reading skills; strong interpersonal and customer service skills required, with the ability to understand and convey information to a wide audience at all levels of knowledge and understanding.
• Superb ability to handle sensitive, confidential, and proprietary information, and is trustworthy to an exceptional degree.
• Ability to work independently and as part of a team, and take on new tasks with a moderate level of difficulty.
• CPA or other relevant professional certification preferred.