Accounting Specialist (Temporary)

Join UCT and be part of the fastest-growing sector in the world! We indirectly touch every semiconductor chip that goes into every smartphone, smart car and device that uses artificial intelligence. This is a critical time for the semiconductor industry and for UCT - as technology evolves, we evolve with it. UCT is a diverse workplace where every talented employee is committed to continuous innovation, challenging the status quo and exceeding customer expectations. If you are a person with a relentless drive to succeed, a strong focus on quality with a passion for success – join us today!

UCT is looking for a talented Accounting Specialist to join us in Cebu!

Job Summary:

• The Accounting Specialist/Buyer Admin is responsible for monitoring, analyzing, and resolving blocked invoices that prevent timely payment processing. The role focuses on troubleshooting discrepancies between purchase orders (POs), invoices, and goods receipts (GRs), ensuring accurate and compliant invoice posting. This position works cross‑functionally with Procurement, Receiving, and vendors to correct data issues and support the continuous improvement of AP processes.

Essential Duties and Responsibilities:

Blocked Invoice Management

• Monitor and review daily AP blocked invoice reports in the ERP system.
• Investigate root causes such as quantity mismatches, price variances, missing goods receipts, and PO errors.
• Resolve blocks efficiently to prevent payment delays and maintain positive vendor relationships.

Purchase Order (PO) Discrepancy Resolution

• Review and correct PO vs. invoice mismatches, including pricing, quantity, unit of measure, and tax.
• Coordinate with Procurement and Requestors to update PO data when required.
• Request corrected invoices, credit notes, or supporting documents from vendors.
• Ensure all corrections are accurately updated in the ERP system to enable invoice posting.

Goods Receipt (GR) Error Handling

• Identify missing, incomplete, or incorrect goods receipts that cause invoice blocks.
• Work with Warehouse/Receiving teams to validate deliveries and correct GR entries.
• Follow up on outstanding receipts and ensure timely and accurate GR posting.
• Escalate recurring GR errors to appropriate teams for system or process correction.

Invoice Processing & Financial Accuracy

• Support timely vouchering of invoices once discrepancies are resolved.
• Validate invoice data for compliance with company policies and AP controls.
• Maintain a complete and accurate audit trail of discrepancy resolutions.

Stakeholder Communication & Coordination

• Act as a liaison between AP, Procurement, Receiving, and vendors on invoice issues.
• Provide regular updates on aging blocked invoices and expected resolution timelines.
• Assist vendors with inquiries regarding invoice status and discrepancies.

Reporting & Continuous Improvement

• Prepare and update regular reports on blocked invoices, resolution progress, and root causes.
• Analyze recurring issues and recommend preventive actions to improve AP efficiency.

Knowledge, Skills and Abilities:

• At least 2 years of related professional experience in Accounts Payables invoice processing, preferably in an ERP environment

Educational/Certification Requirement:

• Diploma, Bachelor´s Degree, preferably in Business, Accounting, or Finance.

Experience Requirement:

Work Experience: At least 2 years of related professional experience in Accounts Payables.

Physical Demands and Working Conditions: This section is required for compliance with the Americans with Disabilities Acts (ADA)

Criteria:

Work Environment:

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands :

• Work may require the ability to lift 10-20 pounds infrequently.

Environmental Exposure:

• May involve exposure to moderate noise levels from printers, faxes, computers etc.

Overnight Travel:

• Work may require out of town travel depending upon assignment (training and meeting).

At Ultra Clean Technology, we do not just welcome diversity - we celebrate it! Ultra Clean Technology is proud to be an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, national or ethnic origin, age, religion, disability, sexual orientation, gender, gender identity and expression, marital status, and any other characteristic protected under laws and regulations.