Accounting Specialist V-VI

Home to SXSW, Austin City Limits (ACL), and glorious natural springs and parks, Austin, Texas, is one of the fastest-growing areas in the United States, as well as the Live Music Capital of the World. Austin is the historic state capital of Texas and is the location of the Texas Department of Transportation Headquarters. TxDOT's Financial Management Division is seeking an Accounting Specialist Lead V-VI. Come join our team at our beautiful, new Stassney campus in Austin, where you will enjoy a hybrid work schedule (with minimal in-person days), covered employee parking, walking trails, on-site fitness center, coffee bar, and on-site cafeteria. We have a diverse workforce of over 13,000 employees statewide. If you want to build an exciting career, let's talk!

Stassney Campus: https://youtu.be/u42vEZacDgA

Home to SXSW, Austin City Limits (ACL), and glorious natural springs and parks, Austin, Texas, is one of the fastest-growing areas in the United States, as well as the Live Music Capital of the World. Austin is the historic state capital of Texas and is the location of the Texas Department of Transportation Headquarters. TxDOT's Financial Management Division is seeking an Accounting Specialist Lead V-VI. Come join our team at our beautiful, new Stassney campus in Austin, where you will enjoy a hybrid work schedule (with minimal in-person days), covered employee parking, walking trails, on-site fitness center, coffee bar, and on-site cafeteria. We have a diverse workforce of over 13,000 employees statewide. If you want to build an exciting career, let's talk!

Stassney Campus: https://youtu.be/u42vEZacDgA

Stassney Hq - Main (SHQMAIN)
6230 East Stassney Lane
Austin, 78744

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

TxDOT's Financial Management Division is seeking an Accounts Receivable Team Lead to support the Reconciliation and Custody Banking section in Austin, TX. This position provides day-to-day leadership for accounting activities that help ensure TxDOT revenue and banking transactions are accurately recorded, reconciled, supported, and reported.

Responsibilities include leading and reviewing financial reconciliations; researching and resolving discrepancies; reviewing accounting entries, corrections, and transfers; overseeing custody banking activities; and helping ensure transactions are accurately recorded in PeopleSoft Financials and the Uniform Statewide Accounting System (USAS). The position also supports banking administration, financial reporting, internal controls, and the timely resolution of outstanding reconciliation items.

As a working team lead, this position assists with coordinating staff workloads, reviewing work for accuracy and completeness, coaching and training employees, monitoring deadlines, identifying process or control issues, and escalating unusual or complex matters to management. The position works closely with Financial Management staff and other TxDOT districts and divisions to research transactions, resolve discrepancies, and provide responsive customer service.

Work requires strong analytical and problem-solving skills, excellent written and verbal communication, sound judgment, attention to detail, and the ability to manage multiple priorities and deadlines. The successful candidate should be comfortable researching complex financial transactions and working collaboratively with others to resolve issues.

Essential Duties:

Accounting Specialist V -

• Answers inquiries from vendors, contractors or other out-of-agency personnel regarding departmental financial transactions.
• Successfully manages A/R staff, assigns work to staff, set deadlines and contributes to Career Conversations (employee evaluations).
• Assists in developing, implementing and interpreting accounting related policies and procedures.
• Codes, enters and processes data into the ERP or other automated accounting systems; accesses interconnected state computer accounting systems to track status of financial payments documents.
• Communicates with Department staff to clarify information and/or to resolve discrepancies in required documentation.
• Coordinates with the Comptroller's office to reconcile accounting discrepancies.
• Investigates and reconciles complex accounting discrepancies.
• Performs other job responsibilities as assigned.

Accounting Specialist VI -

• Answers inquiries from vendors, contractors or other out-of-agency personnel regarding departmental financial transactions.
• Successfully manages A/R staff, assigns work to staff, set deadlines and contributes to Career Conversations (employee evaluations).
• Assists in developing, implementing and interpreting accounting related policies and procedures.
• Codes, enters and processes data into the ERP or other automated accounting systems; accesses interconnected state computer accounting systems to track status of financial payments documents.
• Communicates with Department staff to clarify information and/or to resolve discrepancies in required documentation.
• Coordinates with the Comptroller's office to reconcile accounting discrepancies.
• Investigates and reconciles complex accounting discrepancies.
• Serve as a subject matter expert and project team lead for IT updates, enhancements and projects.
• Work in a positive and collaborative manner with Accounts Receivable and other Finance staff, internal and external auditors, other state agencies, etc.
• Serves as an example to staff for conflict resolution, setting priorities, ensure task completion and emphasizing professional development.
• Performs other job responsibilities as assigned

TxDOT's Financial Management Division is seeking an Accounts Receivable Team Lead to support the Reconciliation and Custody Banking section in Austin, TX. This position provides day-to-day leadership for accounting activities that help ensure TxDOT revenue and banking transactions are accurately recorded, reconciled, supported, and reported.

Responsibilities include leading and reviewing financial reconciliations; researching and resolving discrepancies; reviewing accounting entries, corrections, and transfers; overseeing custody banking activities; and helping ensure transactions are accurately recorded in PeopleSoft Financials and the Uniform Statewide Accounting System (USAS). The position also supports banking administration, financial reporting, internal controls, and the timely resolution of outstanding reconciliation items.

As a working team lead, this position assists with coordinating staff workloads, reviewing work for accuracy and completeness, coaching and training employees, monitoring deadlines, identifying process or control issues, and escalating unusual or complex matters to management. The position works closely with Financial Management staff and other TxDOT districts and divisions to research transactions, resolve discrepancies, and provide responsive customer service.

Work requires strong analytical and problem-solving skills, excellent written and verbal communication, sound judgment, attention to detail, and the ability to manage multiple priorities and deadlines. The successful candidate should be comfortable researching complex financial transactions and working collaboratively with others to resolve issues.

Essential Duties:

Accounting Specialist V -

• Answers inquiries from vendors, contractors or other out-of-agency personnel regarding departmental financial transactions.
• Successfully manages A/R staff, assigns work to staff, set deadlines and contributes to Career Conversations (employee evaluations).
• Assists in developing, implementing and interpreting accounting related policies and procedures.
• Codes, enters and processes data into the ERP or other automated accounting systems; accesses interconnected state computer accounting systems to track status of financial payments documents.
• Communicates with Department staff to clarify information and/or to resolve discrepancies in required documentation.
• Coordinates with the Comptroller's office to reconcile accounting discrepancies.
• Investigates and reconciles complex accounting discrepancies.
• Performs other job responsibilities as assigned.

Accounting Specialist VI -

• Answers inquiries from vendors, contractors or other out-of-agency personnel regarding departmental financial transactions.
• Successfully manages A/R staff, assigns work to staff, set deadlines and contributes to Career Conversations (employee evaluations).
• Assists in developing, implementing and interpreting accounting related policies and procedures.
• Codes, enters and processes data into the ERP or other automated accounting systems; accesses interconnected state computer accounting systems to track status of financial payments documents.
• Communicates with Department staff to clarify information and/or to resolve discrepancies in required documentation.
• Coordinates with the Comptroller's office to reconcile accounting discrepancies.
• Investigates and reconciles complex accounting discrepancies.
• Serve as a subject matter expert and project team lead for IT updates, enhancements and projects.
• Work in a positive and collaborative manner with Accounts Receivable and other Finance staff, internal and external auditors, other state agencies, etc.
• Serves as an example to staff for conflict resolution, setting priorities, ensure task completion and emphasizing professional development.
• Performs other job responsibilities as assigned

Minimum Qualifications:

Education: Bachelor's Degree in Accounting or Business-related discipline.

Relevant work experience may be substituted for education on a year per year basis OR related graduate level education may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications

Experience:

Accounting Specialist V - 4 years accounting, bookkeeping, payroll, auditing experience. (Experience can be satisfied by full time or prorated part time equivalent). Related graduate level education may be substituted for experience on a year per year basis.

Accounting Specialist VI - 5 years accounting, bookkeeping, payroll, auditing experience. (Experience can be satisfied by full time or prorated part time equivalent). Related graduate level education may be substituted for experience on a year per year basis.

Preferred Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration or Business-related discipline is highly preferred.

Competencies:

Accounting Specialist V -

• Required technical skills using the following or comparable systems: Microsoft 365 (Teams, Planner, SharePoint), OneNote, Oracle Peoplesoft, Quickbooks, Tableau etc.
• Revenue deposit procedures.
• Generally accepted accounting principles, procedures and terminology.
• Leading, assigning, reviewing, and monitoring the work of others.
• Analyzing and organizing business and technical data.
• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals.
  

Accounting Specialist VI -

• Required technical skills using the following or comparable systems: Microsoft 365 (Teams, Planner, SharePoint), OneNote, Oracle Peoplesoft, Quickbooks, Tableau etc.
• Communicate effectively.
• Maintaining effective working relationships with others.
• Revenue deposit procedures.
• Generally accepted accounting principles, procedures and terminology.
• Leading, assigning, reviewing, and monitoring the work of others.
• Analyzing and organizing business and technical data.
• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals.<