Accounts Payable Accountant

The Executive Office of Housing and Livable Communities (EOHLC) is seeking an Accounts Payable Accountant/Accountant III in the Office of Administration & Finance/Division of Public Housing and Rental Assistance.

AGENCY MISSION:

The Executive Office of Housing and Livable Communities (EOHLC) is responsible for building more homes and lowering housing costs across the Commonwealth through partnerships with municipalities, housing authorities, and community stakeholders.

OVERVIEW:

The incumbent provides financial, administrative and programmatic support to the agency’s housing programs. The Accountant III maintains information tracking systems and financial records, prepares and processes payments and other financial transactions for the Bureau of Housing Development and Construction (BHDC), reconciles account balances, produces financial reports and provides technical assistance to local housing authorities and agency staff, and resolves accounting problems.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE):

1. Payments:

· Reviews and analyzes requests for payments for direct vendors and other staff expenses, ensuring the appropriateness of the request, and the availability of funds in the appropriation account(s), program balances and capital spending limit.

· Prepares payment documents (PRCs) so that funds are released within the required time for prompt pay discounts and other deadlines.

· Processes payment notifications to local housing authorities as needed.

· Maintains a spreadsheet for payments on hold and updates as payments are made and problems are resolved.

2. Contracts & Encumbrances:

· Works with program managers to process contracts and encumbrance documents for Direct vendors.

· Processes local housing authority (LHA) contracts and encumbrances (CTs) and LHA payments (PRCs) as needed.

· Maintains accurate payment documentation files to ensure timely retrieval of information and to satisfy audit requirements. Contract and payment documents should be electronically filed within two weeks of the processed date.

3. Software/Applications:

· Maintains proficiency in MOSAIC, CapHub, MS Office applications and other software by keeping up-to date on enhancements.

· Updates daily the Capital Vendor/Admin Tracking system with MOSAIC status data

· Makes appropriate recommendations to streamline the payment process including participation in the development of a web-based system.

PREFERRED QUALIFICATIONS:

1. Demonstrated proficiency using Microsoft Word, Excel, Access, MOSAIC.

2. Excellent time management skills with the ability to prioritize work.

3. Ability to work in a fast-paced environment.

4. Good written and oral communication skills.

5. Attention to detail and exceptional organizational skills.

COMMENTS:

Please upload resume and cover letter.

This position would be expected to follow a hybrid model of reporting to work that combines in-office workdays and work from home days, as needed.

Salary placement is determined by years of experience and education directly related to the position and the Human Resources Division’s Recruiting Guidelines. In the case of a promotional opportunity, the salary provisions of the applicable collective bargaining agreement will apply to placement within the appropriate salary range.

Education, licensure and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website.

The Executive Office of Housing and Livable Communities (EOHLC) is seeking an Accounts Payable Accountant/Accountant III in the Office of Administration & Finance/Division of Public Housing and Rental Assistance.

AGENCY MISSION:

The Executive Office of Housing and Livable Communities (EOHLC) is responsible for building more homes and lowering housing costs across the Commonwealth through partnerships with municipalities, housing authorities, and community stakeholders.

OVERVIEW:

The incumbent provides financial, administrative and programmatic support to the agency’s housing programs. The Accountant III maintains information tracking systems and financial records, prepares and processes payments and other financial transactions for the Bureau of Housing Development and Construction (BHDC), reconciles account balances, produces financial reports and provides technical assistance to local housing authorities and agency staff, and resolves accounting problems.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE):

1. Payments:

· Reviews and analyzes requests for payments for direct vendors and other staff expenses, ensuring the appropriateness of the request, and the availability of funds in the appropriation account(s), program balances and capital spending limit.

· Prepares payment documents (PRCs) so that funds are released within the required time for prompt pay discounts and other deadlines.

· Processes payment notifications to local housing authorities as needed.

· Maintains a spreadsheet for payments on hold and updates as payments are made and problems are resolved.

2. Contracts & Encumbrances:

· Works with program managers to process contracts and encumbrance documents for Direct vendors.

· Processes local housing authority (LHA) contracts and encumbrances (CTs) and LHA payments (PRCs) as needed.

· Maintains accurate payment documentation files to ensure timely retrieval of information and to satisfy audit requirements. Contract and payment documents should be electronically filed within two weeks of the processed date.

3. Software/Applications:

· Maintains proficiency in MOSAIC, CapHub, MS Office applications and other software by keeping up-to date on enhancements.

· Updates daily the Capital Vendor/Admin Tracking system with MOSAIC status data

· Makes appropriate recommendations to streamline the payment process including participation in the development of a web-based system.

PREFERRED QUALIFICATIONS: