Accounts Payable Specialist

Description

The Accounts Payable Specialist is responsible for performing fundamental accounting duties, such as processing invoices from outside sources, reviewing invoices to ensure proper coding and approval, resolving vendor inquiries, filing of checks and other accounting documents, and other duties as assigned by the Controller.

Duties & Responsibilities:

• Processing vendor invoices for approval, data entry and filing of invoices.

• Tracking utility bills and other recurring invoices.

• Reviewing miscellaneous invoices and check requests for proper approval and inputting these items into the accounting system for payment.

• Weekly and interim check processing; ensuring timely accurate payment to all vendors and sub-contractors.

• Resolving vendor inquiries regarding outstanding purchase orders or invoices.

• Processing credit card transactions.

• Reviewing aged payable reports and addressing delinquent items with vendors or sub-contractors.

• Assisting with monthly closing responsibilities as assigned.

• Maintain all filing for the accounting function.

• Processing of accounting incoming mail.

Requirements

• Exceptional organizational skills are a must and ability to establish priorities.

• Effective verbal and written communication skills are required.

• Must be proficient in the use of EXCEL and WORD.

• Must have Sage 100 Contractor, Quick Books.

• Exposure to a CRM environment is preferred.

• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately

• Must be able to work independently and proceed with objectives without supervision.

• High degree of accuracy, attention to detail and confidentiality.

• Demonstrates a sense of urgency and ability to meet deadlines

• Minimum 2 years’ experience in an accounts payable environment is required; previous background in the construction industry is preferred.

• Must have a High School diploma or its equivalent; Associates Degree or equivalent from a two-year college or technical school preferred

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Compensation: We offer a competitive salary with health benefits including medical, dental and paid vacation.

This is a full-time position. Days and hours of work are Monday through Friday, 7:30 a.m. to 4:30 p.m.

Individuals may need to sit or stand as needed. The position may require walking primarily on a level surface for periodic periods throughout the day. The employee may reach above shoulder heights or below the waist and lift as required to file documents or store materials throughout the workday. The employee must be able to lift 25 pounds and use proper lifting techniques.