Accounts Payable Specialist

Maine State Credit Union is seeking a detail-oriented and organized Accounts Payable Specialist to join our Accounting Team. In this role, you'll play a vital part in ensuring the Credit Union's financial operations run smoothly through the accurate and timely processing of invoices, expense reimbursements, vendor payments, and corporate credit card activity.

As an Accounts Payable Specialist, you'll work closely with vendors, employees, and internal departments to maintain accurate financial records, support month-end processes, and help ensure strong internal controls. You'll be responsible for managing the accounts payable process from invoice receipt through payment while delivering exceptional service and maintaining a high level of accuracy and confidentiality.

The ideal candidate is dependable, organized, and thrives in a fast-paced environment while balancing multiple priorities and meeting deadlines. If you enjoy working with numbers, solving problems, and being part of a collaborative team, we'd love to hear from you.

Position Summary

The Accounts Payable Specialist performs a variety of accounting and accounts payable functions, including invoice processing, vendor maintenance, expense reimbursement administration, corporate credit card reconciliation, payment processing, and record management. This role works closely with employees, vendors, and leadership to ensure financial transactions are processed accurately, timely, and in accordance with Credit Union policies and procedures.

What You'll Do

• Process vendor invoices from receipt through payment, ensuring proper coding, approvals, and supporting documentation.
• Maintain accurate accounts payable records and organize documentation in accordance with retention requirements.
• Administer employee corporate credit card processes, including receipt collection, reconciliation support, and follow-up on outstanding items.
• Review and process employee and volunteer expense reimbursements for accuracy and policy compliance.
• Support vendor setup and maintenance, including collection and verification of W-9s, ACH information, and vendor records.
• Assist with account reconciliations, month-end reporting, audit requests, and other accounting projects as assigned.

Qualifications

What You Bring

• 1-3 years of accounts payable, accounting, bookkeeping, financial institution, or related experience.
• High school diploma or GED required; Associate degree in Accounting, Business, or related field preferred.
• Strong attention to detail, accuracy, and organizational skills with the ability to manage multiple priorities and deadlines.
• Ability to analyze information, solve problems, and maintain confidentiality while working with sensitive financial data.
• Effective verbal and written communication skills with a commitment to delivering exceptional internal and external service.
• Proficiency with Microsoft Office applications, particularly Excel and Outlook; experience with accounting software, AvidXchange, or Episys is a plus.

The pay range for this position is $20/hr- $24/hr based on experience.

Benefits of Employment with Maine State Credit Union:

In addition to our world-class culture, a fun and supportive work environment and opportunities to learn and grow, our employees appreciate the work-life harmony they are able to achieve as part of our team.

We are also proud of the benefits we offer:

• Employer-subsidized medical insurance plans
• HSA – generous employer contribution
• Employer funded HRA
• Employer-subsidized Dental and Vision Insurance
• 100% employer paid - Life, Short-Term Disability and Long-Term Disability Insurance
• Accident Insurance
• Competitive wages, and annual evaluations with compensation adjustments
• Generous 401(k) employer match, plus annual discretionary contribution
• Generous PTO with immediate PTO accruals + 8 hrs of birthday PTO & 12 paid holiday
• Education reimbursement - up to $5,000 annually for undergraduate
• Opportunities to volunteer in our local communities
• 100% Employer Paid EAP which includes 6 free mental health sessions
• Wellness Reimbursement of up to $150