Accounts Payable
Bonham, TX, United States3h ago
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Skills
About the role
ACCOUNTS PAYABLE ASSISTANT
McCraw Oil means service. Since 1972, McCraw Oil Company has proudly served Texas and Oklahoma with quality fuel, lubricants, propane and related supplies. In fact, our roots date back to a simple one-truck fuel operation in Bonham, Texas, founded in 1948.
We have grown to provide comprehensive services to many service station dealers, offer branded and private label lubricants, fuels and chemicals from 6 warehouses and serve thousands of propane customers annually. We are a leading distributor of ExxonMobil, Valero, Phillips 66 and unbranded fuels.
Our philosophy is to always do our best, and then do it better
Job Summary:
The Accounts Payable Assistant supports the McCraw Oil Accounting Department and reports to the Controller. This position is responsible for processing vendor invoices, issuing vendor payments, reconciling vendor accounts, and vendor account maintenance. The Accounts Payable Assistant ensures accurate and timely payment records, sound controls over company disbursements, and professional, responsive service that leaves every vendor with a positive experience with McCraw Oil, while supporting our purpose to “Leave ’em Better.”
Essential Functions:
- Ensure accounts payable activities comply with company accounting policies and applicable laws and regulations.
- Receive, review, and code vendor invoices accurately and in a timely manner.
- Match invoices to purchase orders, bills of lading, and receiving documents, and obtain required approvals.
- Enter approved invoices and process vendor payments by check, ACH, and wire according to the payment schedule.
- Set up new vendor accounts, including collecting W-9s and verifying vendor banking information before payment.
- Assist with vendor account maintenance and updates.
- Monitor accounts payable aging to ensure on-time payments, capture available discounts, and avoid late fees.
- Reconcile vendor statements and research and resolve discrepancies, duplicate payments, and invoice issues.
- Respond to vendor and internal inquiries promptly and professionally.
- Assist with month-end close, accruals, and annual 1099 reporting.
- Report unsafe conditions or activities to a supervisor or Human Resources.
Additional Responsibilities:
- Handle confidential vendor and financial information with professionalism and discretion.
- Build effective working relationships with vendors, co-workers, and other departments, both in person and remotely.
- Support department initiatives and special projects as assigned.
- Perform other duties as assigned.
Qualifications: Experience, Competencies, and Education
- Education and Experience:
- High school diploma or GED required.
- Experience with an automated accounting system required.
- Experience with Microsoft Excel and Word required.
- Physical Requirements:
- Ability to perform repetitive movements, including typing and data entry, for extended periods.
- Ability to sit for extended periods and work at a computer.
- Competencies:
- Technical Proficiency: Working knowledge of Microsoft Excel and Word and experience with automated accounting systems.
- Attention to Detail: Strong math skills and a high level of accuracy in invoice entry, account coding, and payment processing.
- Organization and Time Management: Ability to prioritize tasks and meet tight deadlines in a fast-paced team environment.
- Initiative and Independence: Ability to work independently with little supervision and to initiate and follow through on all tasks and assignments in a timely manner.
- Communication: Excellent verbal and written communication skills with the ability to communicate effectively with vendors, managers, co-workers, and other departments.
- Vendor Relations: Commitment to providing courteous, professional service that builds positive, lasting vendor relationships.
Benefit Opportunities:
- Daily Pay Partner
- Health, dental, vision, disability, life, and critical illness insurance plans are available
- Eligibility based on average weekly hours worked and tenure
- Vacation, holiday, and bereavement leave
- Eligibility based on average weekly hours worked and tenure
- 401(k) retirement plan
- Eligibility after 90 days of employment