Administration Assistant

Total Number of Openings

1

Provides administrative or office support to nonexecutive employees, departments or functions.

General Administrative Support

• Jointly accountable for management of a shared mailbox; handling stakeholder inquiries and collaborating with your colleagues to deliver a high-quality service.

• Manage own CTREX & Visa.

• Travel: Liaise with stakeholders as required to book international & domestic travel for department team members as required. Provide support for mobilization/travel to the operating sites using the respective mobilization tool.

• GEP Smart Procurement: Manage GEP Smart purchasing requirements for department.

• Procurement of:

• office materials and ergonomic equipment

• personal protective equipment

• Merchandise

• Catering

• Event Coordination: Assist in coordination of functions for department, town halls, team building events and other activities as required. Scope includes booking venues, equipment, managing invites/attendees and catering.

• Assist with coordinating office seating plans within department and provide support to facilitate personnel moves.

• Co-ordinate onboarding / offboarding including internal moves

• Digital Support for Microsoft suite

• Visitor access to Chevron facilities

• Communication (internal / external)

• Document approvals: Coordinate the flow of all documents for approval / signature, including meeting notes & briefing materials.

• Maintain team leave and out of office calendar.

• Location based building support including but not limited to digital signboards, desk allocations

• Administer team email distribution lists and outlook contact lists.

• Document scanning and management as required by department

Chevron participates in E-Verify in certain locations as required by law.