Administrative Assistant (52359)

As an Administrative Assistant, you will be greeting our guests and directing them to their proper place of meeting, distributing incoming mail, updating documents, and assisting with special projects as required. This position will work with positions of all levels and report to the Director of Administrative Support.

 

JOB RESPONSIBILITIES:

• Greets guests and monitors sign-in log and ID badges
• Answers the front desk phone, taking accurate messages and/or transferring calls as necessary
• Distributes incoming mail and prepares outgoing mail and packages accurately
• Assists staff with scanning, faxing, and copying projects, as requested
• Assists with special projects and preparation for meetings and special events as requested
• Monitors and distributes incoming faxes accordingly
• Orders and maintains appropriate levels of kitchen, office, and print supplies
• Completes monthly or routine reports as assigned
• Receives deliveries and coordinates distribution
• Assists with monthly compliance review for exclusions and debarment
• Assists with writing, proof reading, and preparing documents for Board packets and staff
• Assists with scheduling of conference rooms
• Prepares correspondence and mailings for donations for the NAP program
• Prepares mass mailings as required
• Coordinates print orders for sites such as envelopes, appointment cards, and staff business cards.
• Creates draft documents for publication in Policy Tech
• All HealthLinc staff is committed to engage in quality improvement initiatives that align with and support Patient-Centered Medical Home (PCMH).
• Performs other duties as assigned.

Qualifications

REQUIRED QUALIFICIATIONS

Education/Training

• High school diploma or equivalent
• Some college (not required but highly preferred)

Experience

• At least 1-3 years of customer service experience
• At least 1-3 years of Administrative Assistant or Executive Assistant experience

Skills/Job Requirement

• Customer service skills
• Strong organization and time management skills
• Excellent written and verbal communication skills

• Coordination and scheduling skills
• Prioritization and multitasking, flexibility

Technology Skills

• Operate a multi-line phone system and other office equipment including printers, fax machines, etc.
• Basic software skills (Microsoft Office, PolicyTech, Adobe Acrobat, online sources, etc.)

DIRECT SUPERVISION:

• N/A

REQUIRED TRAININGS:

All assigned Relias training