Administrative Assistant II: Closing Date 11/04/2026

Description

Opening Date: 10/19/2026

Closing Date: 11/02/2026

Job Title: Administrative Assistant II

Salary/Wage: $28.73/per hr. $59,758/per yr.

Tribal Level: TL: 117.2

Location: Lincoln City, OR.

Classification: Full-Time, Non-Exempt

Job Posting Number:

INTRODUCTION:

The position provides support services to the various administrative functions of the Siletz Community Health Clinic.

DUTIES:

• Provides assistance to Health Department personnel, including word processing, filing, copying, purchasing, and answering telephones.
• Responsible to see that all invoices are paid timely, keeps track of unpaid purchase orders and maintains vendor files.
• Receives, routes, sorts, and distributes mail and correspondence, reports, and general administrative assignments.
• Maintains supply inventory and monitors purchases.
• Assists staff with managing and scheduling of appointments, meetings, assignments, travel arrangements, hotel reservations, and travel advance and reimbursement reports.
• Prepares and distributes agenda and takes and writes up minutes for a variety of department and clinic meetings.
• Cross-train and backup clinic staff where needed, specifically Medical Support, Patient Accounts, Community Health, Quality Improvement, and Optometry.
• Directs patients, clients and visitors to appropriate program or personnel, handling routine requests within capabilities.
• Serves as the official greeter, information guide for the Clinic, and plans, and implements official gatherings held in the Clinic.
• Monitor cleanliness and orderliness of kitchenette which is free of clutter, used dishes and utensils.
• Conducts new employee Clinic orientations.
• Operates Medicare reimbursement program.
• Other duties as may be assigned by supervisor.

Requirements

REQUIREMENTS:

High School diploma or GED and 3 years’ experience in an office setting, preferably in a medical or business office - OR – combination of education and/or experience.

Knowledge of:

• Correct punctuation, capitalization, spelling, grammar, filing and writing format.
• Correct use of office equipment including: copier, FAX, calculator, multi-user telephone system, and word processor and audio/visual equipment, preferred.

Experience in:

• Experience with inventory and supplies management.

Ability to:

• Ability to cross train in a variety of health areas, including billing, data entry, optometry assisting, medical records, diabetes assistant, community health advocate and front desk.
• Be well organized self-starter with and able to adapt to changes in assignments and work priorities.
• Work with a wide variety of people and have good oral and written communication skills.
• Work on independent projects, requesting information, collecting data, maintaining the information and presenting findings, as needed