Administrative Assistant
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Skills
customer servicehipaa
About the role
Definition:
The Administrative Assistant is responsible for providing day to day administrative support of local operations.
Reports To:
- Director of Operations
Specific Duties:
- Processes all incoming and outgoing mail.
- Works to ensure security of buildings and all other company property.
- Organizes, codes and processing all vendor invoices for signature for President.
- Answer administrative phone lines and be able to function as a backup Dispatcher as needed.
- Acts as Custodian for operations petty cash account, reconciling account, requesting additional funds, etc.
- Assists President and Billing staff with field crew follow up field documentation.
- Assists President and Billing staff with researching patient information related to transport documentation and billing.
- Maintains security and privacy of all company and patient information at all times in accordance HIPPA and all other local, state and federal regulations.
- Is responsible for maintaining billing and patient care records in accordance with proper HIPAA and document retention standards.
- At all times sets an example of professionalism for others to follow. Places customer service, compliance and safety above all else.
- Demonstrates complete knowledge, understanding and compliance of company policies and procedures
- Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
- Clearly express him/herself verbally and in writing
- Demonstrate the ability to learn and apply knowledge.
- Use effective verbal and written communication.
- Perform all dimensions per job description.
- Analyze problems and develop practical solutions.
- Manage time in a multi-tasking environment.
- Prioritize based on changing need.
- Interact effectively with others. Position involves speaking and interacting with a variety of persons over the telephone
- Reports to assigned shifts on time and properly groomed in appropriate business attire.
- Perform other duties related to administrative functions as directed or needed.
Qualifications
Minimum Requirements:
-
- Must have excellent administrative skills and be very detailed orientated.
- Must be able to simultaneously manage multiple projects successfully.
- Must be punctual and able to meet deadlines as assigned.
Physical Requirements:
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- The ability to reach, push and pull.
- The ability to sit or stand for long periods of time.
- The ability to use a computer keyboard and write for extended periods of time.
- The ability to lift and maneuver 35 pounds without difficulty.
- The ability to complete all job duties.