Administrative Assistant-Projects

Since 1929, Dave Steel Company, a Walters Group Company, has primarily focused on industrial projects requiring expert fabrication, exceptional quality, and exemplary service across the United States. As Dave Steel grows and expands into new markets, we are seeking to welcome aspiring and driven individuals to our team who share our vision, mission and core values. We are incredibly proud of our projects, to name a few: Sierra Nevada Brewery in Asheville, NC, the Mission Hospital Cancer Center in Asheville, NC, The ASU End Zone in Boone, NC, and the Pratt Whitney Building in Asheville, NC.

 

We're an AISC Certified Fabricator in business since 1929. We are committed to supporting and developing our teams. We also ensure a positive, safe, collaborative work environment with ample personal and career development opportunities.

If you want to be a part of our team–read on and apply. Even if you feel like you don’t meet all the criteria, please give it a shot, and still apply.

Position Summary

Dave Steel Company, Inc. is seeking a highly organized, detail-oriented Administrative Assistant to support our Project Management team. This position plays an important role in ensuring projects run smoothly by coordinating documentation, maintaining project records, tracking deadlines, and providing day-to-day administrative support. 

The ideal candidate will be proactive, dependable, comfortable working in a fast-paced environment, and capable of managing multiple priorities while communicating effectively with internal teams, customers, and vendors. 

Position Summary

• Provide daily administrative support to Project Managers and the projects Department.
• Assist with tracking project milestones, deadlines, and deliverables.
• Coordinate meetings, prepare agendas, and document meeting notes and action times. 
• Follow up with internal departments and external contacts to ensure timely completion of assigned tasks. Assist with preparing project reports, spreadsheets, correspondence, and presentations. 
• Maintain accurate project records, including contracts, drawings, specifications, change orders, and other project-related documents.
• Assist in tracking Requests for Information (RFIs), submittals, approvals, and revisions. 
• Ensure project documentation is properly organized and accessible to the appropriate team members. 
• Support the distribution of updated drawings and project information.
• Serve as an administrative point of contact for Project Managers, customers, vendors, and internal departments. 
• Assist with scheduling meetings, conference calls, and project-related activities. 
• Monitor outstanding requests and follow up as needed. 
• Maintain confidentiality of company, employee, and customer information.
• Perform other administrative duties as assigned. 

Qualifications & Experiance

• High school diploma or equivalent required, additional education or administrative training preferred.
• Minimum 2-3 years of administrative experience.  
• Proficiency in Microsoft Office, particularly Excel, Word, Outlook, and Teams. 
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple tasks and changing priorities.
• Excellent written and verbal communication skills. 
• Ability to work independently while supporting a team environment.
• Strong problem-solving skills and willingness to take initiative.
• Experience with project management software or document control systems is an asset. 
• Familiarity with construction drawings, RFIs, submittals, and change orders is preferred but not required.