Administrative Assistant

Job Summary

UniFirst Corporation’s Functional Training team is seeking a highly organized and resourceful Administrative Assistant to support the smooth and timely execution of Functional Training initiatives. This role is ideal for someone with strong communication, problem-solving, and organizational skills who thrives in a fast-paced, collaborative environment.

The Administrative Assistant partners closely with Project Managers and Instructional Designers to provide project tracking, training catalog coordination, vendor coordination, and logistical and administrative support. The ideal candidate is detail-oriented, able to manage multiple priorities, work independently with minimal direction, build strong working relationships, and adapt quickly to changing needs. Comfort with learning and using both new and existing technologies is essential.

This role supports multiple training technologies, including administration of the Learning Management System (LMS), Articulate tools, survey platforms, SharePoint, and other systems as needed.

Responsibilities:

• Maintain and update the Project Portfolio Tracker to support visibility into training initiatives
• Create engaging presentations, summaries, and executive-ready materials from program content
• Manage and maintain the Functional Training Catalog, including in-person, virtual instructor-led, and eLearning offerings
• Coordinate and prepare program materials such as class rosters, name tags, flip charts, and participant resources
• Assemble and distribute class materials for facilitators and participants
• Track program logistics, including attendance, completion status, and follow-up requirements
• Compile program evaluation results, participant feedback, and training reports
• Provide technical and logistical support during in-person and virtual training sessions
• Support the creation and maintenance of training-related marketing materials, reports, and surveys
• Manage the online components of programs using SharePoint, including site setup, user access, and document management
• Serve as a point of contact for training-related administrative and coordination needs

Job Summary

UniFirst Corporation’s Functional Training team is seeking a highly organized and resourceful Administrative Assistant to support the smooth and timely execution of Functional Training initiatives. This role is ideal for someone with strong communication, problem-solving, and organizational skills who thrives in a fast-paced, collaborative environment.

The Administrative Assistant partners closely with Project Managers and Instructional Designers to provide project tracking, training catalog coordination, vendor coordination, and logistical and administrative support. The ideal candidate is detail-oriented, able to manage multiple priorities, work independently with minimal direction, build strong working relationships, and adapt quickly to changing needs. Comfort with learning and using both new and existing technologies is essential.

This role supports multiple training technologies, including administration of the Learning Management System (LMS), Articulate tools, survey platforms, SharePoint, and other systems as needed.

Responsibilities:

• Maintain and update the Project Portfolio Tracker to support visibility into training initiatives
• Create engaging presentations, summaries, and executive-ready materials from program content
• Manage and maintain the Functional Training Catalog, including in-person, virtual instructor-led, and eLearning offerings
• Coordinate and prepare program materials such as class rosters, name tags, flip charts, and participant resources
• Assemble and distribute class materials for facilitators and participants
• Track program logistics, including attendance, completion status, and follow-up requirements
• Compile program evaluation results, participant feedback, and training reports
• Provide technical and logistical support during in-person and virtual training sessions
• Support the creation and maintenance of training-related marketing materials, reports, and surveys
• Manage the online components of programs using SharePoint, including site setup, user access, and document management
• Serve as a point of contact for training-related administrative and coordination needs

Requirements:

• 1–3 years of experience in an administrative, coordination, or training support role or 2+ years of customer service experience
• Bachelor’s degree preferred
• Strong written and verbal communication skills
• Highly organized with the ability to prioritize effectively and manage multiple tasks
• Strong attention to detail and follow-through
• Excellent customer service and interpersonal skills
• Proficiency in Microsoft Office applications, including PowerPoint, Word, and Excel
• Experience with LMS platforms, SharePoint, or training technologies a plus

Requirements:

• 1–3 years of experience in an administrative, coordination, or training support role or 2+ years of customer service experience
• Bachelor’s degree preferred
• Strong written and verbal communication skills
• Highly organized with the ability to prioritize effectively and manage multiple tasks
• Strong attention to detail and follow-through
• Excellent customer service and interpersonal skills
• Proficiency in Microsoft Office applications, including PowerPoint, Word, and Excel
• Experience with LMS platforms, SharePoint, or training technologies a plus

999 - Medellin NS (999)