Administrative Coordinator, Flight Operations
Minneapolis, MN, United States17h ago
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Key details
- Salary
- $52K/yr
- Location
- Minneapolis, MN, United States
- Work style
- Onsite
- Level
- Mid level
- Job type
- Full-time
- Experience
- 2–5 yrs
- Function
- Logistics & Transportation
- Focus area
- other
- Posted
- 17h ago
Skills
About the role
About Us
Endeavor Air is a wholly-owned subsidiary of Delta Air Lines. Flying as Delta Connection, Endeavor operates 150 regional jets on 750 daily flights to 122 destinations in the United States, Canada, and the Caribbean.
Headquartered in Minneapolis, Minn., Endeavor has hub operations in Atlanta, Cincinnati, Detroit, Minneapolis, New York, and Raleigh-Durham, and 11 maintenance bases across our network.
Our Culture
We know that our people are our greatest assets, and we are committed to building a culture where employees love coming to work each day. At Endeavor Air, we foster a diverse, culturally-rich and safe workplace where employees are treated with dignity and respect. With a culture built on safety, excellence, and teamwork, Endeavor offers limitless potential for aviation professionals looking to start or continue their careers.
Our team promotes an inclusive environment in all aspects of the airline and our operation. As an EEO employer, we provide opportunities for all qualified candidates without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran, or disabled status.
Overview
The Flight Operations Administrative Coordinator coordinates cross-functional activities, operational programs, and administrative processes that support the Flight Operations Corporate, Base, and Training teams. This role partners closely with leaders, base administrative teams, vendors, and cross-divisional departments to manage assigned programs, improve back-office efficiency, and ensure the timely and accurate execution of daily operations.
Responsibilities
- Coordinate daily operational and administrative activities for the Flight Operations and Flight Operations Training departments, serving as a primary point of contact for administrative requests and issue resolution.
- Manage Flight Operations intranet content and information distribution, including coordinating content updates, maintaining distribution lists and bulletin boards, and preparing and mailing employee correspondence.
- Manage new hire pilot onboarding preparation, including maintaining new hire rosters, distributing class invitations, coordinating materials, coordinating catering, and confirming logistical readiness.
- Coordinate new hire pilot uniform fittings, including assisting with fit, sharing feedback with vendor and Senior Base Operations Manager, and follow-up on outstanding items or issues.
- Manage inventory upkeep for Flight Operations and Training locations, including routine inventory checks, inventory-level tracking, order-status visibility, procurement coordination, and process standardization.
- Coordinate purchasing of office, training, onboarding, and event supplies through Delta procurement platforms and local vendors, as applicable.
- Process, track, and reconcile purchase requests, invoices, expense reports, and other departmental procurement expenses in accordance with company policies.
- Plan and execute team meetings and employee events. This includes vendor research and outreach, catering, facilities coordination, and day-of execution.
- Administer ODP schedules and pay processes, including roster maintenance, schedule coordination, pay-input tracking, reconciliation, and issue follow-up with applicable leaders and business partners.
- Administer parking stipend programs and coordinate monthly payments with Crew Pay.
- Support pilot logbook review processes and associated coordination activities.
- Coordinate scheduling, maintenance, and operational oversight of the Endeavor Flight Operations vehicle.
Other Duties
- Other duties as assigned.
Supervisory Responsibilities
- None
Competencies Required
- Ethics and Values - Promotes the culture that provides employees a sense of belonging and maintains ethical principles in all work activities.
- Knows Our Business - Seeks opportunities to upgrade technical and professional skills.
- Building Trust & Decision Making - Communicates honestly and clearly. Works with others to accomplish goals and tasks in a collaborative and win/win manner.
- Drives for Results by Inspiring Others - Promotes efficient and cost-effective ways to improve operations.
- Know Your Team & Leading People - Works inclusively with others on the team and across the organization to reach common goals. Is approachable and friendly.
Qualifications
- High school diploma or GED equivalent required; associate or bachelor’s degree in business, aviation, operations, or a related field preferred.
- Two (2) or more years of administrative coordination, program support, office operations, or related experience preferred.
- Strong program coordination, organizational, and time management skills with the ability to prioritize multiple workstreams and meet deadlines.
- Excellent interpersonal, written, and verbal communication skills, including the ability to coordinate effectively across departments and with external vendors.
- Ability to manage competing priorities in a fast-paced environment while maintaining a high degree of accuracy, follow-through, and attention to detail.
- Demonstrated ability to work independently, exercise sound judgment, maintain confidentiality, and take ownership of assigned programs and processes.
- Valid driver's license required.
- Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint; experience with SharePoint and process-automation tools preferred.
- Experience coordinating events, inventory, schedules, or employee programs preferred.
Work Environment & Physical Demands
- Work requires frequent travel between Endeavor Learning Center, headquarters, and occasional travel to local vendors or stores to procure office supplies.
- Work is typical of an office environment and may involve long periods of sitting and repetitive motion such as typing.
- Minimal physical exertion such as pulling, pushing, reaching, bending, standing, walking, and light lifting of boxes, bags files, and electronic equipment not in excess of 30 lbs.
What We Offer
Providing world-class service to our customers starts with providing world-class benefits to our employees. Endeavor Air employees receive a competitive total compensation package which includes a variety of benefits to choose from and some of the best perks around.
- Free or reduced-rate travel privileges on Delta Air Lines and 80+ air carriers worldwide for employees and eligible family members
- Comprehensive Medical, Dental, and Vision Plans
- 401(k) with Company Match starting on Day 1
- Operational Performance Rewards (OPR) Program
- Life and AD&D Insurance, Short and Long-term Disability, Flexible Spending Accounts (FSA), and voluntary supplementary benefit options