AP Analyst

Job Purpose

The Accounts Payables (AP) Analyst will be supporting accurate and timely completion of AP activities and maintaining records for the company. This will include, but not limited to, invoice processing, vendor/supplier and AP account reconciliations, period close and consolidation, and resolving vendor/supplier queries. You are expected to have sufficient knowledge of associated regulations and internal controls to complete these activities.

You will report directly to the AP Team Lead and work closely with the AP team to ensure accurate and timely delivery of AP activities.

About Group Finance

In joining RWS’s Finance team you will be a critical part of supporting a listed world-leading provider of technology-enabled language, content, and intellectual property services. RWS has growing revenues of over £750m through a combination of value accretive acquisitions and organic growth. Group finance, led by our Group CFO; Candy Davies, includes diverse teams across the globe operating in functions including business partnering, operational finance, specialist, and group functions. We cover a footprint of over 100 legal entities in 43 different countries worldwide.

 

It’s a very exciting time to join RWS Finance for an individual who enjoys change and making an impact! As part of the overall RWS business strategy we are making a significant investment in upgrading our financial systems and processes to deliver enhanced reporting and control, more efficient processing enabling great value through enhanced business partnering and decision support.

Job Overview

Key Responsibilities

• Perform AP activities
  • Process purchase order/non-purchase order invoices
  • Process corporate P-card requests and produce P-card reports
  • Process payments files for travel and expense (T&E) claims and produce T&E reports
  • Perform P-card and reimbursement audits
  • Perform vendor/supplier statements reconciliations
  • Resolve reconciliation differences and aged items
  • Analyse AP records and produce accurate AP reports to support GL reconciliation
  • Investigate, resolve, or escalate vendor, contractor or employee queries as appropriate
  • Raise any issues or queries requiring judgement and expertise to AP Team Lead and AP Specialists within the team
  • Support AP Lead and AP Specialists with information needed to respond to queries from vendors/supplier or employees

• Ensure AP team compliance
  • Perform prescribed AP activities within defined AP policies and ensure all transactions adhere to them
  • Ensure AP activities prior to and during period end close are compliant with fiscal close calendar, ensuring adequate time for collaboration with various teams impacted
  • Ensure all P2P controls are adhered to and documented appropriately
  • Apply knowledge to accurately record all AP activities and maintain supporting documentation

• Collaborate with others
  • Establish relationships and credibility within AP team as well as other cross-functional teams
  • Collaborate with Master Data team for required data points, best practices and standards and data issues
  • Collaborate with other Shared Service Centre (SSC) process delivery teams to exchange information, as required, and support process improvement where dependencies may exist

Skills & Experience

• 2 years’ experience in P2P AP operations
• Strong English language skills
• Strong MS Excel skills with a proven aptitude to interpret vendor/supplier and financial data
• Basic knowledge of finance business processes, AP policies, treatment strategies, and statutory accounting principles to ensure compliant SSC operations
• Basic knowledge of core finance systems, ERP and related specialty functional systems, frameworks, and functionality
• Ability to perform AP tasks independently with minimal guidance or direction
• Ability to apply concepts, methods, and terminology associated with generally accepted accounting practices/operations to new or ambiguous situations
• Ability to interact with company stakeholders to ensure a high quality of service, while balancing expectations and realisations
• Ability to work in a fast-moving environment with a proactive approach, accustomed to working towards tight deadlines whilst maintaining quality of work

• Beneficial to have:
• Experience with MS Dynamics
• Conversant in other languages beside English
• Bachelor’s degree in Finance, Accounting, Economics, or other business-related discipline

Key Responsibilities

• After transition phase, you’ll support AP activities like invoice processing, vendor/supplier and AP account reconciliations, period close and consolidation, and resolving vendor/supplier queries independently
• You will assist with investigating, resolving, or escalating vendor, contractor or employee queries as appropriate
• You will have support from the senior members of the team and will be able to raise any issues and queries that exceed your experience to the Team Lead and team Specialists
• You’ll take active part in the ERP system change planned for next year

Skills & Experience

• 2 years’ experience in P2P Accounts Payables operations
• Intermediate English language skills
• Good MS Excel skills with a proven aptitude to interpret vendor and financial data
• Basic knowledge of finance business processes, AP policies, and statutory accounting principles to ensure compliant SSC operations
• Basic knowledge of core finance systems, ERP and related specialty functional systems, frameworks, and functionality
• Ability to work in a fast/moving environment with proactive approach

Life at RWS

If you like the idea of working with smart people who are passionate about growing the value of ideas, data and content by making sure organizations are understood, then you’ll love life at RWS.

Our purpose is to unlock global understanding. This means our work fundamentally recognizes the value of every language and culture. So, we celebrate difference, we are inclusive and believe that diversity makes us strong. We want every employee to grow as an individual and excel in their career.

In return, we expect all our people to live by the values that unite us: to partner, putting client’s first and winning together, to pioneer, innovating fearlessly and leading with vision and courage, to progress, aiming high and growing through actions and to deliver, owning the outcome and building trust with our colleagues and clients.

RWS embraces DEI and promotes equal opportunity, we are an Equal Opportunity Employer and prohibit discrimination and harassment of any kind. RWS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at RWS are based on business needs, job requirements and individual qualifications, without regard to race, religion, nationality, ethnicity, sex, age, disability, or sexual orientation. RWS will not tolerate discrimination based on any of these characteristics.

RWS Values

Get the 3Ps right – Partner, Pioneer, Progress – and we´ll Deliver together as RWS.