Assistant Director, Federal Funds

The Executive Office of Aging & Independence (AGE) is seeking an experienced and independent individual to join our Finance Team as the Assistant Director of Federal Funds. The Assistant Director is responsible for overseeing fiscal administration of AGE’s $40,000,000 federal funds portfolio, which are awarded to AGE by the Administration for Community Living (ACL), and include funding authorized by the Older Americans act for community-based programs administered to Area Agencies on Aging; Serving the Health Care Needs for Everyone (SHINE), and smaller strategic grants.

The Assistant Director will work closely with program staff in the development of spending and programmatic guidelines for AGE sub-recipients; reinforcing state and federal guidelines; developing and implementing policies regarding proper reporting; and reviewing grant applications. The incumbent is responsible for reporting on budget expenditures and ensures compliance with the relevant requirements and guidelines of the Office of the State Comptroller, federal oversight agencies, and other regulations and laws that apply. Serving as AGE’s expert on federal fiscal policy, the Assistant Director is a thought partner to the Budget Director and CFO on all issues related to federal funding, including the management of allocations, spending plans, reconciliation of draw activity and federal reporting.

Due to the nature of this role, work outside of the standard hours to meet deliverables may be necessary with prior notice.

Duties and Responsibilities (These duties are a general summary and not all-inclusive):

· Serves as AGE’s expert on federal fiscal policy, and advises Chief Financial Officer (CFO), Director of Budget, Finance, and Metrix, and AGE’s executive team on matters related to federal funding.

· Manage the Title III internal review process and direct the procedures for fiscal monitoring of 20 Area Agencies on Aging and their sub-recipients for compliance with regulations and assurances established by the Older Americans Act, AGE rules and regulations, and in connection with the terms and conditions of the State Title III contracts and applicable regulations and requirements.

· Develop and manage the distribution of Title III allocations of Federal grant funds to the aging network in Massachusetts

· Facilitate annual, monthly and weekly federal budget functions, including:

o Manage accounting of federal awards, facilitate drawdowns, and reconciliation of expenditures.

o Oversight of all federal contracts.

o Maintenance of payroll allocations for federal funds, including the development of a cost allocation plan.

o Participation in quarterly cost allocation reporting.

o Maintain access to federal reporting systems to monitor federal grants budgets and spending. Assist with ensuring expenditure compliance with regulatory, fiscal, and programmatic requirements.

o Support federal grant applications and renewals, ad hoc budget requests, and other duties as assigned.

· Facilitates and represents AGE in the annual state audit.

Preferred Qualifications:

The incumbent must have personal and professional integrity, strong communication skills, and strong analytical and decision-making skills.

The individual must have a track record of strong leadership and managerial skills, be proficient at working in a team environment, and have the interpersonal skills to develop strong relationships inside the agency and out.

The incumbent should have ability to exercise sound judgment and exercise discretion in handling confidential information as well as excellent communication and relationship-building skills, with an ability to prioritize, negotiate, and work.

Knowledge of the principles and practices:

· Financial management

· Budget development and expenditure control

· Office of the State Comptroller’s accounting, revenue management and budget policy and practice

· Legislation, regulation, policy and program development processes

· Strategic and operational planning processes

· Management principles and practices and professional development

· Federal and state laws and regulations

· Policy development, program improvement, innovation and integration processes and strategies

· Health and/or human services

· State contracting and interagency agreement regulations. Ability to:

· Set priorities and identify and implement strategies

· Communicate AGE’s mission, vision, goals and objectives