Assistant Director Finance and Administration - Pharmacy

Temple University's School of Pharmacy is searching for a Assistant Director of Finance and Administration!

Salary Grade: T26

Salary Range: $58,000-$73,140
A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant’s education and experience, all relevant internal equity considerations, department budget, and funding source.

A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant’s education and experience, all relevant internal equity considerations, department budget, and funding source.

Position Summary:
Reporting to the Assistant Dean for Finance, the Assistant Director for Finance & Administration provides comprehensive financial, administrative, and operational oversight for the School of Pharmacy. The position is responsible for supporting the planning, management, monitoring, and analysis of the School’s financial resources, including operating, sponsored research, and other designated funds. The Assistant Director serves as a key financial and administrative resource to school leadership, faculty, and staff, providing financial analysis, reporting, budget monitoring, and recommendations to support sound fiscal management and informed decision-making.

The Assistant Director is responsible for the post-award financial and administrative management of sponsored research within the School of Pharmacy, ensuring that research expenditures, payroll, effort reporting, transfers, purchasing, and related activities are accurate, timely, appropriately documented, and compliant with University and sponsor requirements. The position works closely with faculty, research personnel, central University offices, and school leadership to resolve financial issues, monitor award activity, and support the effective administration of research funding.

In addition to financial and sponsored research responsibilities, the Assistant Director oversees and coordinates a range of administrative functions, including payroll and timekeeping, faculty and staff contract and salary-related processes, purchasing approvals, account access, and financial reporting. The position is responsible for student scholarship award tracking and reporting along with assuring the defined award criteria are met. The position develops and implements policies, procedures, and business processes designed to strengthen internal controls, improve operational efficiency, and ensure compliance with University policies and applicable regulatory and sponsor requirements.

The Assistant Director serves as a liaison between School of Pharmacy leadership, faculty, staff, and central administrative offices, communicating financial and operational information, coordinating work across functional areas, and providing guidance on policies, procedures, and administrative processes. The position exercises independent judgment in analyzing financial and administrative matters and makes recommendations to leadership regarding resource management, process improvements, and operational effectiveness.

This position is expected to be a full-time, on-site, in-person position.

Required Education and Experience:
* Bachelor’s degree and at least four years of directly related experience. An equivalent combination of education and experience may be considered.

Required Skills and Abilities:
* Thorough knowledge of generally accepted accounting principles, accounting processes, procedures, and financial controls

* Demonstrated ability to collect and analyze data, evaluate information, and present findings and recommendations.

*Demonstrated organizational, interpersonal, and prioritization skills.

*Must be able to work with a diverse population of faculty, staff, and other external contacts.

*Must have great attention to detail and sound judgments with the ability to multitask and make independent decisions for complex issues.

Essential Duties:
*Reviews, analyzes, and reconciles cost center reports, operating funds, sponsored research accounts, and other financial activity to ensure accuracy, proper classification, appropriate expenditures, and compliance with University policies and applicable funding requirements.

*Provides ongoing financial management and oversight of School of Pharmacy operating and sponsored research funds, including monitoring expenditures, available balances, commitments, payroll activity, and projected financial needs.

*Manages and conducts post-award financial and administrative review for sponsored research throughout the School of Pharmacy, ensuring expenditures and financial activity are consistent with approved budgets, award terms, University policies, and sponsor requirements.

*Reviews and processes sponsored research transactions, including effort reporting, journal entry transfers, payroll adjustments, purchasing activity, cost transfers, account corrections, and other financial adjustments.

*Monitors faculty research accounts and prepares monthly account summaries, financial reports, and analyses to assist faculty and school leadership in monitoring expenditures, balances, commitments, and available resources.

*Provides financial guidance and support to faculty, administrators, and staff regarding sponsored research expenditures, operating budgets, purchasing, payroll, account management, and University financial policies and procedures.

*Reviews and approves TUmarketplace purchasing activity and supply and equipment orders to ensure appropriate funding, proper authorization, budget availability, and compliance with University procurement requirements.

*Monitors the financial and administrative management of research-related activities, including animal laboratory expenses and other specialized expenditures, ensuring appropriate account coding, documentation, and funding sources.

*Establishes and maintains administrative and financial access for new sponsored awards and ensures appropriate system access for faculty and staff based on assigned responsibilities.