Associate Director of Grants - 1890

Position Summary
The Associate Director of Grants manages and oversees the CCH grants program in coordination with the Director of Accounting, billing and program to ensure compliance with regulations and grant requirements and prepare, review, and finalize financial reports, as required by granting agencies and Department and CCH Executive leadership. This position is the first point of contact for grant-related inquiries both internally and externally. This position is responsible for initial and continuous training and guidance of Grant Analysts, various internal staff and subrecipients to ensure a high standard of grants compliance across the organization. They maintain accounting records within guidelines of GAAP and Uniform Grants Guidance regulations, review and perform general ledger maintenance, review and record financial accounting activity, review and research account reconciliations, and review billings for accuracy and compliance with requirements.

Duties/Responsibilities (Essential Functions)

Serve as first point of contact for grant-related inquiries from internal staff and outside contacts.
Provide management and leadership oversight for Grant Manager positions.
Responsible for creation, implementation, and maintenance of training for Grant team.
Provide pre- and post- award fiscal management and compliance of Federal, State, City, and foundation grants awarded to the agency.
Review all grant billings and reports prepared by Grant Analysts to meet billing due dates and provide feedback and corrections as needed
Coordinate with program directors and program staff on financial compliance, budget planning, and goals associated with grant funding.
Monitor spending through research and resolve any issues relating to grants and internal and external audits.
Liaison to internal and external auditors for single audit and partners with internal audit positions for documenting internal control audit memos, proposing accounting treatment of revenue transactions and preparing complex audit schedules, including revenue recognition schedules required under ASC 606.
Provide instruction in the interpretation and application of appropriate fiscal laws, rules, regulations, and procedures.
Assist with the preparation, calculation, determination of eligibility, and tracking of match requirements relating to grants.
Coordinate with awarding agencies and program staff regarding budget amendments.
Provide guidance and oversight of Grant Analysts monitoring subrecipient’s expenditures and budget to ensure accuracy and compliance.
Assist with APR preparation, review, and submittal as assigned
Draw payments from various funder websites to ensure timely payment.
Review and process monthly general ledger duties to assist in providing timely and accurate financial statements.
Performs other job duties as assigned.


Education, Experience and Job Competencies
Education

Bachelor’s degree in accounting, finance, business, or relevant work experience may be substituted for the degree.
Licensed CPA, or CPA-eligible candidate, preferred.


Experience

Minimum of five (5) years recent experience grant billing experience or other relevant budgeting, accounting, and data analysis experience.
Minimum of three (3) years experience supervising or managing a team of professionals. Supervisory or management experience within grant management team preferred.
Demonstrated experience using and maintaining a computerized accounting system required. Experience with Sage Intacct system preferred.
Prior experience working in a non-profit environment preferred.

Job Competencies

Strong decision-making and critical-thinking skills.
Exceptional interpersonal and communication skills with a focus on customer service.
Strong technical knowledge of US GAAP, Uniform Grant Guidance, other regulatory standards, and compliance requirements.
Strong attention to detail, understand and maintain confidentiality, and perform work with a high degree of accuracy.
Ability to research, compile, analyze, and disseminate information.
Sensitivity to diverse populations, particularly underserved communities.


Physical Demands and Working Conditions The physical demands and work environment are representative of those that must be met or encountered to successfully perform the essential functions of the job with or reasonable accommodation and without posing a direct threat to safety or health of self or others. In compliance with the Americans with Disabilities Act, CCH provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Company.
Physical Demands




Percentage of work time spent on activity →


0% - 24%


25% to 49%


50% to 74%


75% to 100%




SEEING: Must be able to read computer screens and printed documents.











X




HEARING: Must be able to hear well enough to communicate with employees and others.











X




STANDING/WALKING


X













CLIMBING/STOOPING/KNEELING


X













LIFTING/PULLING/PUSHING


X















Occasionally lifts items weighing up to 50 pounds.
Must be able to write, type and use telephones, cellphone, and online phone. 


Working Conditions

Standard work schedule is Monday through Friday, from 8:00 AM - 5:00 PM with some evening and weekend shifts as required.
Flexibility allowing for a hybrid work schedule as determined by business needs.
Frequent interpersonal interaction, in addition to regular meetings.
May be exposed to direct and vicarious trauma including escalated behavior, substance use, death, and mental health disorders.