Banquet Setup Supervisor

POSITION SUMMARY

The Banquet Setup Supervisor leads the setup and breakdown team responsible for preparing function spaces for meetings, weddings, and special events. This role ensures every room is set accurately, safely, and on time to Banquet Event Order (BEO) specifications and resort brand standards.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Supervise, schedule, and assign daily tasks to banquet setup staff; conduct pre-shift briefings on the day’s events.

• Review BEOs and room diagrams to ensure accurate setup of tables, chairs, staging, dance floors, AV positioning, and décor.

• Inspect completed setups before each event and correct discrepancies; communicate with Banquet Captains, Chefs, and Event Managers.

• Coordinate with Engineering, Audio-Visual, Housekeeping, and outside vendors on equipment, lighting, and room turnovers.

• Manage banquet equipment, furniture, linen, and storage areas; maintain inventory and report damage or shortages.

• Train team members on setup standards, equipment handling, and safe lifting and operating procedures.

• Enforce safety, sanitation, fire code, and capacity requirements; report incidents and hazards promptly.

• Oversee timely breakdown and reset of function spaces, including turnovers between events.

• Support team development through coaching, performance feedback, and participation in hiring and onboarding.

Qualifications

QUALIFICATIONS

• High school diploma or equivalent required; associate degree in hospitality management preferred.

• Two or more years of banquet or event setup experience, including at least one year in a lead or supervisory role, in a resort or hotel environment.

• Ability to read BEOs and floor plans; working knowledge of banquet setup styles and equipment.

• Strong organizational, communication, and team leadership skills; able to prioritize in a fast-paced setting.

• Flexibility to work evenings, weekends, and holidays based on event schedule.

• Food handler card, forklift or equipment certification, or CPR/First Aid certification preferred.

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT

• Ability to lift, push, and carry up to 50 lbs, and to move heavy equipment using proper techniques and aids.

• Ability to stand, walk, bend, and reach for extended periods, including multiple shifts of continuous activity.

• Work occurs indoors and outdoors in event spaces; may include exposure to varying temperatures and noise.