Billing Coordinator - STOP

JOB SUMMARY
HealthRIGHT 360, a nonprofit organization and a family of programs, is committed to providing accessible and comprehensive healthcare services to vulnerable populations. Our mission is to tackle systemic barriers to healthcare and promote health equity for all. We offer a wide range of services, including mental health care, residential and outpatient substance use treatment, and primary health services. Additionally, we provide transitional support for individuals re-entering the community after involvement in the criminal justice system. By integrating physical and behavioral health, we empower individuals to overcome challenges by addressing social determinants of health, fostering resilience, and facilitating recovery.

The Specialized Treatment for Optimized Programming (STOP) Area Six Program connects California Department of Corrections and Rehabilitation (CDCR) inmates and parolees to comprehensive, evidence-based programming and services during their transition into the community, with priority given to those participants who are within their first year of release and who have been assessed as a moderate to high risk to reoffend. Area Six includes San Diego, Orange, and Imperial counties. STOP subcontracts with detoxification, licensed residential treatment programs, outpatient programs, professional services, and reentry and recovery housing throughout the program area to assist participants with reentry and recovery resources.

The Billing Coordinator is responsible for coordinating receipt of and reviewing Community Based Provider (CBP) subcontractor client data for accuracy and entering and retrieving data from/to the Automated Reentry Management System (ARMS) as needed for the purpose of reconciliation, invoicing, and billing.

KEY RESPONSIBILITIES
Billing and Invoicing

Generate monthly modality invoices and forward to CBPs for approval.
Reconcile and resolve any discrepancies identified in invoices.
Ensure invoices and supplemental required reports are submitted to HR360 and CDCR personnel within deadlines.
Generate annual client service count reports as needed.
Track and monitor contract budget and create projections for fiscal year expenditures.
Act as liaison between the Fiscal department, STOP, CBPs, and CDCR to ensure smooth information flow.


Data Entry and Management

Ongoing review of CBP’s subcontractor client data in ARMS for accuracy.
Coordinate with CBPs and internal departments to resolve discrepancies identified in client data.
Maintain ongoing client lists for reference and tracking.
Track and manage funding source allocations as required by CDCR.
Produce monthly client and CBP related reports for the California Department of Corrections and Rehabilitation (CDCR) using the ARMS database.
Provide reports to other staff and management regarding inaccurate and/or missing data.


Administration and Other Duties

Assist in overseeing ARMS Data Coordinator and Data Assurance Coordinator duties to ensure accuracy and completion.
Ensure confidentiality of all incoming and outgoing client data.
Act as backup for Incident Reporting and other data-related roles as needed.
Attend and participate in meetings and training.
Complete assigned training in a timely manner.


And perform other duties as assigned.

QUALIFICATIONS
Education, Certification, or Licensure

High school diploma or equivalent required. Higher education is preferred.
Current First Aid and CPR certification or ability to obtain within 30 days of hire.


Experience

Experience working with spreadsheets.
Data entry experience and ability to type 45 wpm.
Experience with ARMS highly preferred.



PHYSICAL REQUIREMENTS

In an 8-hr workday, employee is required to perform work:




Sitting


5


Hrs




Standing


1.5


Hrs




Walking


1.5


Hrs




Driving


Never





In an average month, employee must travel out of town:




☐ Often (>2x)


☒ Sometimes (<2x)


☐ Never





In an 8-hr workday, employee must:







Not at all


Occasionally
(1/4-2½ hrs.)


Frequently
(2½-5½ hrs.)


Continuously
(5½-8 hrs.)




Bend/stoop


☐


☒


☐


☐




Climb


☒


☐


☐


☐




Reach above shoulder level


☐


☒


☐


☐




Kneel


☐


☒


☐


☐




Balance


☐


☒


☐


☐




Push/pull


☐


☒


☐


☐




Squat


☐


☒


☐


☐




Crawl


☒


☐


☐


☐




Crouch


☐


☒


☐


☐




Lift*


☐


☒


☐


☐




Carry**


☐


☒


☐


☐









* Usual number
Maximum number


5
20


lbs
lbs




** Usual number
Maximum number


5
20


lbs
lbs





Job requires:




Working at heights


☐ Yes


☒ No


Explain







Operating heavy machinery


☐ Yes


☒ No


Type







Operating desk machines


☒ Yes


☐ No


Type


Computer, fax, printer, phone




Precise manual dexterity


☒ Yes


☐ No


Explain


Documentation, data entry




Exposure to extreme heat, cold, humidity


☐ Yes


☒ No


Explain







Exposure to dust, fumes, gases, chemicals


☐ Yes


☒ No


Explain