Billing Specialist

Description

Corvant About Us:

At Corvant, we provide specialty HVAC, plumbing, and mechanical services to mission-critical commercial and industrial environments. Our teams support essential facilities across data centers, healthcare, manufacturing, logistics, and education.

We deliver end-to-end solutions across the facility lifecycle, including design, prefabrication, installation, controls integration, and ongoing service. As one of the fastest-growing platforms in our space, we are focused on operational excellence, technical expertise, and building a high-performing team.

Job Description

The Billing Specialist prepares and manages complex Service billings. This experienced billing professional ensures invoices are accurate, compliant with contract terms, and submitted on schedule to Customers directly or through portals.

Requirements

Job Responsibilities (List is not inclusive)

• Prepare and submit billings for assigned projects.

• Coordinate with Branch Managers and Service Supervisors to review, validate, and approve billing amounts and with supporting documentation.

• Track billing schedules and ensure all invoices are submitted per contract billing requirements.

• Monitor accounts receivable for assigned service projects and follow up on outstanding balances.

• May prepare cost-plus and time and material invoices with complete and accurate backup documentation.

• Resolve billing disputes and discrepancies professionally with clients and Service teams.

• Coordinate with Collections to ensure billing irregularities and billing issues are addressed and corrected quickly.

• Maintain organized billing files including contracts, change orders, and lien waiver documentation.

• Assist with month-end AR close activities, aging reporting, and collections follow-up.

• Ensure compliance with all billing contract terms and company billing procedures.

• Support financial audits by providing accurate billing documentation and reconciliations as requested.

Required Knowledge, skills, and abilities

• Deep knowledge of billing processes and methods

• Experience with Vista and/or BuildOps would be helpful but not required

• Experience in billing and AR Management via large ERP

• Strong attention to detail and accuracy in invoice preparation

• Excellent communication with Operations, Technicians, clients, and accounting

• Advanced Excel proficiency for billing analysis and AR tracking

• Understanding of lien waiver requirements and billing compliance

Education and Experience

• High School diploma required; Associate's or Bachelor's degree in Accounting preferred.

• 5+ years of billing or accounts receivable experience.

• Valid driver's license with clean driving record preferred.

SVCOPS