Bookkeeping & HR Virtual Assistant

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Bookkeeping & HR Virtual Assistant based in Brazil.

We are looking for a detail-oriented Bookkeeping & HR Virtual Assistant to support the financial, human resources, and administrative operations of a multi-location physical therapy practice.
In this fully remote role, you will manage essential bookkeeping activities, employee administration, and payroll coordination.
You will play a key role in maintaining accurate financial records, ensuring smooth employee onboarding, and keeping HR documentation organized.
Beyond your financial and HR responsibilities, you will also contribute to daily practice operations through patient-facing administrative support.
You will collaborate with leadership, external accountants, payroll providers, and patient care teams to ensure efficient workflows.
The ideal candidate enjoys balancing structured administrative tasks with people-oriented responsibilities in a dynamic healthcare environment.

Accountabilities

As a Bookkeeping & HR Virtual Assistant, you will oversee financial recordkeeping, HR administration, and additional practice support as priorities allow. Your responsibilities will include:

• Bookkeeping & Financial Administration:

  • Maintain accurate and up-to-date bookkeeping records using QuickBooks Online.

  • Categorize and reconcile bank and credit card transactions.

  • Perform monthly account reconciliations and support month-end bookkeeping processes.

  • Enter, organize, and track bills and business expenses.

  • Prepare routine financial reports for management review.

  • Coordinate with leadership, payroll providers, and external accountants when needed.

  • HR & Payroll Administration:

    • Coordinate administrative onboarding processes for new employees.

    • Collect, organize, and maintain required employment documentation.

    • Add new employees to payroll and benefits systems.

    • Process employee payroll changes and ensure employee information remains accurate.

    • Coordinate benefits enrollments, updates, and terminations.

    • Maintain confidential employee records and HR documentation.

    • Track onboarding requirements and ensure all necessary tasks are completed.

    • Follow established procedures for employee departures and offboarding.

    • Patient & Practice Support:

      • Assist with incoming patient phone calls and basic inquiries.

      • Support appointment scheduling and provide general scheduling assistance.

      • Complete remote patient check-in procedures.

      • Help the patient care coordination team with routine administrative tasks.

      • Take on patient-facing responsibilities during scheduled hours once bookkeeping and HR priorities are up to date.

      Requirements:

      The ideal candidate is organized, trustworthy, and comfortable handling both confidential administrative information and patient-facing responsibilities. The following qualifications and skills are essential:

      • Demonstrated experience using QuickBooks Online for bookkeeping and financial reconciliations.

      • Previous experience in HR administration, payroll coordination, and employee onboarding.

      • Strong understanding of financial recordkeeping, expense categorization, and account reconciliation.

      • Excellent organizational skills and attention to detail.

      • Ability to manage multiple areas of responsibility and adapt to changing priorities.

      • Comfortable communicating with patients over the phone and assisting with basic scheduling.

      • Strong written and verbal communication skills.

      • High level of discretion, integrity, and professionalism when handling sensitive financial and employee information.

      • Ability to work independently while collaborating effectively with a distributed team.

      Benefits:

      • Competitive salary of $7.00–$7.50 per hour.

      • Fully remote work arrangement.

      • Full-time employment opportunity.

      • Opportunities for professional development and career growth.

      • Work within a dynamic, collaborative, and supportive team environment.

      • Opportunity to contribute to meaningful healthcare services and help strengthen families and communities worldwide.