Business and Financial Analyst - Fleet Services

Compensation Range

$26.56 - $34.53

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Job Description Summary

Open Until Filled

Ready to make an impact? Join our fleet team and help keep the county moving forward.

Initiates fleet services and repairs by ascertaining performance problems and services requested, verifying warranty and vendor services, and open work orders. Maintaining communication with all parties, reviews work orders for labor, parts entry, and technician notes prior to close. Performs a variety of clerical and administrative duties as assigned.

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Job Description

Fleet Services Administration - 80%

• Support Fleet Department leadership.
• Type documents, correspondence, and reports, utilizing technical terminology and composition skills requiring accuracy and completeness.
• Work regularly in all aspects of Microsoft Office Suite.
• Schedule appointments and meetings; gather related documentation for distribution at meetings; take and transcribe minutes and notes at meetings as required, at times requiring use of technical terminology.
• Establish and maintain filing systems; pulling files, updating and replacing them as needed.
• Assist personnel in performing and coordinating their work as required; train new staff members on Fleet Management software; review completed work and recommend changes to ensure accuracy and completeness.
• Perform accounts payable work; receive and verify information from various sources and enters data into county systems. Prepare statistical reports and produce financial information as directed.
• Establish and maintain a tracking system for documents including FAI and DOT requirements, air brake inspection and repair/training qualifications.
• Responsible for invoicing and tracking of warranty repairs.
• Develop and maintain a tracking system to assure total county payment resolution. This includes communication with other departments, and vendors.

Office Administration - 20%

• Answer inbound telephone calls.
• Perform a wide range of administrative and secretarial functions in order to support the operations of the department.
• Record and transcribe meeting minutes; prepare and distribute as directed.

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Required Qualifications

Required Education

• High School Diploma/GED and 3 years experience in an increasingly responsible position in an office setting.

or

• any equivalent combination of education and experience.

Preferred Experience

• Experience working in a fleet department preferred.

Skills and Abilities

• Strong knowledge of spelling, punctuation, and grammar; modern office practices and procedures, and of legal terminology as required by the position. (High proficiency)
• Strong working knowledge of MS Office suite. (High proficiency)
• Strong attention to detail, especially with data entry. (High proficiency)
• Knowledge and/or the ability to learn Fleet Management software. (Medium proficiency)
• Candidate must pass criminal background check prior to employment start date.

Licenses and Certifications

• Pre-employment substance screening is required for this position.
• This position is subject to a pre-employment drug screening. Employment is contingent upon successfully passing the screening in accordance with Weld County policy.

This position is non-exempt from the minimum wage and overtime requirements of the Fair Labor Standards Act and is therefore eligible for overtime pay.

As an applicant for this position, you should be aware of Senate Bill 19-085, the Equal Pay for Equal Work Act. The act requires employers to announce the pay range for job openings.

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Use the link below to get a closer look at the generous benefits offered:

https://www.weld.gov/Government/County-Information/Join-Our-Team/Employee-Benefits

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Weld County is an equal employment opportunity employer. We ensure that all employment practices are conducted without regard to race, color, religion, sex, national origin, age, disability status, marital status, sexual orientation, gender identity or expression, genetic information, protected veteran status or any other protected status in accordance with federal, state, and local laws. Weld County pledges to uphold a work environment free from discrimination and harassment, promoting fairness and dignity for all employees. We actively take affirmative action to comply with nondiscrimination policies and invite qualified individuals in need of reasonable accommodations to contact our Human Resources Department at humanresources@weld.gov or (970) 400-4234.