Check-In Coordinator

Check-In Coordinator

Lazydays RV of Tampa powered by Campers Inn RV

Are you looking for an opportunity to be part of a team dedicated to helping customers find their dream “Away”? As a company focused on growth, innovation, and exceptional customer experiences, Lazydays of Tampa powered by Campers Inn RV is seeking a dependable, detail-oriented Check-In Coordinator to join our team.

This position plays an important role in ensuring incoming RV inventory is accurately received, documented, and processed efficiently. The ideal candidate is organized, takes pride in accuracy, communicates effectively, and understands the importance of teamwork in supporting dealership operations and delivering an exceptional customer experience.

At Lazydays RV powered by Campers Inn RV, we're more than a dealership—we're a team driven by purpose, innovation, and a commitment to helping people enjoy the RV lifestyle and find their AWAY. Our vision is to be the RVer's Trusted Resource for our employees, customers, and partners.

Founded in 1966 by Art and Fran Hirsch, Campers Inn RV has grown into the Nation's Largest Family-Operated RV Dealership. Our family-focused roots continue to guide us today, emphasizing fairness, respect, and genuine care for our employees and customers.

We believe in living our core values of Integrity, Teamwork, Continuous Improvement, and Sustainability in everything we do.

Join Campers Inn RV and become part of a company where your contributions matter, your professional growth is encouraged, and your commitment to excellence makes a difference.

Position Summary

The Check-In Coordinator is responsible for the accurate and timely processing of incoming RV inventory, including new units, trade-ins, dealer transfers, purchases, consignments, and transported units.

This position serves as an essential part of the dealership's inventory process, ensuring all incoming units are properly identified, entered into the appropriate systems, documented, and communicated to the necessary departments.

The Check-In Coordinator works closely with Inventory, Sales, Service, Delivery, and Tag & Title departments to ensure a smooth transition of units through the dealership's operational process.

Success in this role requires strong organizational skills, attention to detail, accountability, and a commitment to the Campers Inn RV core values.

Essential Job Functions

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Unit Intake & Documentation

• Receive incoming RV units and accompanying documentation from transport drivers, customers, vendors, and dealership personnel.

• Verify unit information for accuracy and completeness, including vehicle identification numbers (VINs), stock numbers, and supporting documentation.

• Prepare and organize internal files while ensuring original documents and titles are properly safeguarded.

• Maintain accurate and organized records for all incoming inventory.

• Ensure paperwork is properly routed to the appropriate departments to support timely processing.

• Identify missing or inaccurate information and communicate discrepancies promptly.

Inventory System Entry & Unit Identification

• Accurately enter incoming units into the dealership's inventory management systems.

• Verify stock numbers and prepare the necessary unit identification materials.

• Print, prepare, and organize required documentation, check-in forms, and inspection paperwork.

• Complete and submit applicable manufacturer acceptance documentation.

• Maintain accurate digital records and ensure information is updated in a timely manner.

• Follow established dealership procedures to maintain inventory accuracy and accountability.

Communication & Department Coordination

• Communicate incoming inventory arrivals and status updates to Sales, Delivery, Service, and management as appropriate.

• Notify the appropriate departments of units sold upon arrival or available for sale.

• Coordinate with customers and dealership personnel during trade-in check-ins.

• Work collaboratively with Inventory, Sales, Service, Delivery, and Tag & Title departments to support the timely movement of units through the dealership.

• Maintain clear, professional, and consistent communication regarding inventory status and documentation needs.

• Demonstrate teamwork and a willingness to assist other departments in supporting dealership operations.

Document Processing & Issue Resolution

• Prepare and route title documentation and other required paperwork to the appropriate departments within established timelines.

• Identify and promptly report discrepancies, missing documentation, transportation damage, or other concerns to management.

• Follow established procedures for documenting and communicating damage or inventory-related issues.

• Maintain confidentiality and safeguard sensitive dealership and customer information.

• Support process improvements that promote accuracy, efficiency, and accountability.

Qualifications

Education & Experience

• High school diploma or equivalent required.

• Previous administrative, inventory, dealership, or related experience preferred.

• Experience in an RV or automotive dealership environment is a plus but not required.

• Experience with inventory management systems or data entry preferred.

Skills & Abilities

• Strong attention to detail with a commitment to accuracy and completeness.

• Excellent organizational and time-management skills.

• Ability to prioritize responsibilities and work efficiently in a fast-paced, high-volume environment.

• Strong written and verbal communication skills.

• Ability to work collaboratively with multiple departments and maintain positive working relationships.

• Dependable, punctual, and committed to meeting established deadlines.

• Comfortable learning and working within multiple computer systems and software applications.

• Proficiency in Microsoft Office preferred.

• Self-motivated with the ability to work independently while remaining a supportive team member.

• Strong problem-solving skills and willingness to communicate concerns promptly.

• Commitment to maintaining accurate records and following established dealership procedures.

• Willingness to adapt to operational changes and participate in continuous process improvement.

• Commitment to providing exceptional internal and external customer service.

Our Core Values in Action

At Lazydays RV powered by Campers Inn RV, our core values are more than words. They guide how we work, communicate, and support one another every day.

• Integrity: Demonstrate honesty, accountability, and accuracy when handling inventory, documentation, and dealership information.

• Teamwork: Collaborate with fellow employees and departments to ensure inventory moves efficiently through the dealership.

• Continuous Improvement: Look for opportunities to improve processes, reduce errors, and create greater operational efficiency.

• Sustainability: Support responsible business practices by maintaining accurate records, reducing unnecessary waste, and using company resources efficiently.