Clerk III (Health Information & Records Management)

Rank

:

Clerk III

Department/Hospital

:

Health Information & Records Management Offices, Hong Kong Buddhist Hospital

Pay

:

HK$17,611 to HK$27,413 (HGPS point 2 to 9) per month including Monthly Allowance

Up to 15% of total basic salary (after deducting the contribution of Mandatory Provident Fund by Hospital Authority) as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:

1.

Perform and maintain various services under Medical Records Office, including but not limited to Medical Records Management, Admission Registration, Enquiries Counter, General Office, Death Documentation Office, etc.

2.

Handle the release of information requests and adhere to the Personal Data (Privacy) Ordinance and the Common Law of Confidentiality, including but not limited to Data Access Requests, Medical Report Requests, Requests for Deceased Patient’s Medical Information, etc.

3.

Maintain daily medical record services, efficiently handling the creation, archiving, retrieval, and retention of patient records.

4.

Provide hospital statistics as requested by departments.

5.

Assist in maintaining office administration, vendor procurement, and structured asset/inventory management.

6.

Perform shift duties and is required to report duty during adverse weather and other emergencies.

7.

Supervision of junior colleagues.

8.

Perform any other / ad hoc duties as assigned by supervisors and management.

Entry Requirements:

1.

(a)

Passes in 5 subjects in the Hong Kong Certificate of Education Examination including English Language (Syllabus B), Chinese Language and Mathematics, or equivalent.

OR

(b)

5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below:

- Level 2 in English Language, Chinese Language and Mathematics; and

- Level 2 in New Senior Secondary subjects/ "Attained" in Applied Learning subjects/ Grade E in Other Language subjects; or equivalent.

2.

Ability to perform typing, word processing and/or Chinese word processing.

Preferable Attributes/Exposure:

1.

Relevant experience in Health Information & Records Department is preferred.

2.

Knowledge of other common office automation (e.g., e-mail, Internet/Intranet, etc.) and PC applications (e.g. MS Word, MS Excel, and Chinese word processing).

3.

Knowledge of MRO-related systems such as IPAS, OPAS, PDARTS, MRTS, CMS, CDARS, HAMIS, etc.

4.

Knowledge of Mandarin or other dialects is an advantage.

5.

Good communication, interpersonal, organizational skills, and multi-tasking.

Remarks: