Construction Project Coordinator
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Skills
accounts payablebusiness developmentchange orderscontract administrationestimatinginvoicingprocurementproject coordinationproject managementquality controlrecord keeping
About the role
What we are looking for
We’re looking for a Project Coordinator who enjoys bringing organization and structure to fast-moving projects. You’ll work closely with project teams to coordinate project setup, schedules, deliverables, and other project management activities, helping ensure work stays on track and deadlines are met. The ideal candidate brings some construction experience, solid technical skills, attention to detail, and the ability to juggle multiple priorities. This is a great opportunity to build your project coordination experience in a collaborative environment, with the opportunity for a hybrid work schedule after an initial training period. The position also includes up to 10% travel to support project and business needs.How you can make an impact
- Coordinate and lead assigned project activities.
- Work with project personnel to implement projects giving appropriate consideration to:
- scope, schedule, productivity, budget, contract, and change orders
- subcontracting and material procurement
- staffing and oversight of field and/or remote activities
- QA/QC, record keeping, photo records, reporting, data analysis (if applicable), and file maintenance (contact and project)
- approval and development of project health and safety plans.
- encourage participation and also participate in performing SAFE observations
- regulatory agency and client liaison
- contract administration and invoicing
- approval of purchase requisitions, purchase orders, and receiving reports
- project close-out documentation
- project cost/performance feedback to estimating personnel
- Perform follow-up calls with clients regarding Client Surveys responses
- Draft and submit contracts to clients and follow-up on job execution as the project progresses.
- Develop and submit monthly invoices, assist with billing projections, and status of contracts, if applicable.
- Assist in preparing invoices and billing projections.
- Prepare, issue, and track purchase orders and service orders.
- Process Accounts Payable and manage status.
- Maintain accurate accounts of each work order or proposal sent to the client including value, site, and description with probability to win, date, and follow-up log.
- Provide support for the implementation of the Business Development Program; participate in bid/proposal preparation as required.
- Prepare and maintain appropriate documentation proposals, contracts, correspondence, change orders, and any other requested documentation.
- Coordinate and sometimes attend site visits and conferences.
- Complete scheduling of staff for projects including the utilization of temporary and inter-office personnel.
- Schedule meetings and prepare meeting agenda items and documents and distribute to appropriate parties.
- Maintain excellent customer relations and answer client questions in a timely manner.
- Support administration group activities including Finance, Human Resources, Office Services, etc.
- Work to maintain/improve morale through involvement of employees (as appropriate) in the decision-making process, on-the-job training, outside training, and establishment of long-term opportunities for staff members.
- Assist with the perpetration of employee performance evaluations in conjunction with other team members.
Qualifications
- An associate's or bachelor’s degree in engineering, construction, administration or a related field is preferred.
- A minimum of 2 years of experience in construction management-related services is required.
- Solid project development/management experience; certification in project management is a plus.
- Valid driver's license with a driving record in good standing required.