Contract Specialist I-V: District Operations (Austin District)

TxDOT's Austin District is looking for one Contract Specialist I, II, III, IV, or V based in Austin, TX at the Austin District Headquarters. This positions plays a key role in managing contracts that support transportation initiatives across the state. You will analyze, process, and monitor agreements, collaborate with diverse stakeholders, and help ensure compliance with state and federal requirements.

This position is for ONE Contract Specialist I, II, III, IV, or V. The Texas Department of Transportation reserves the sole right in determining the level of the position based on the applicant’s work experience, education, skill level, and all other appropriate factors, and based on business needs.

Salary Plan/Grade:

• Contract Specialist I: B16 ($40,198 - $61,130/yearly)

• Contract Specialist II: B18 ($45,521 - $71,055/yearly)

• Contract Specialist III: B20 ($51,158 - $81,351/yearly)

• Contract Specialist IV: B22 ($57,614 - $93,138/yearly)

• Contract Specialist V: B24 ($65,104 - $106,634/yearly)

TxDOT's Austin District is looking for one Contract Specialist I, II, III, IV, or V based in Austin, TX at the Austin District Headquarters. This positions plays a key role in managing contracts that support transportation initiatives across the state. You will analyze, process, and monitor agreements, collaborate with diverse stakeholders, and help ensure compliance with state and federal requirements.

This position is for ONE Contract Specialist I, II, III, IV, or V. The Texas Department of Transportation reserves the sole right in determining the level of the position based on the applicant’s work experience, education, skill level, and all other appropriate factors, and based on business needs.

Salary Plan/Grade:

• Contract Specialist I: B16 ($40,198 - $61,130/yearly)

• Contract Specialist II: B18 ($45,521 - $71,055/yearly)

• Contract Specialist III: B20 ($51,158 - $81,351/yearly)

• Contract Specialist IV: B22 ($57,614 - $93,138/yearly)

• Contract Specialist V: B24 ($65,104 - $106,634/yearly)

Austin District Headquarters (14DISTHQ)
7901 NORTH IH 35
Austin, 78753

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

This position performs contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and monitoring contracts. Work requires extensive contact with division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Essential Duties:

Essential Duties for a Contract Specialist I, II, III, IV, or V include:

• Assists in developing plans for implementing new contract evaluation requirements

• Assists in developing, writing or revising contracts, amendments, procedures, forms, related documents and provisions

• Assists in monitoring contractors' insurance certificates

• Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures

• Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions

• Coordinates start-work date ensuring all necessary materials will be available for the contractor

• Executes agreements and contracts

• Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence

• Performs other job responsibilities as assigned. This position requires driving a state vehicle.

Additional duties for a Contract Specialist II, III, IV, and V include:

• Assists with presentations at local, state and federal levels

• Assists with recommending policy and procedure changes

• Confers with legal staff and management on various legal matters

• Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports

• Reviews compliance of minority participation goals in consultant contracts

Additional essential duties for a Contract Specialist III, IV, and V include:

• Analyzes, interprets legislation and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations

• Assists in researching and making recommendations concerning contract administration systems

• Assists with contract negotiations

• Assists with recommending policy and procedure changes and solutions

• Researches state and federal statutes and opinions, Department policies and previous contracts

• Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications

Additional essential duties for a Contract Specialist IV and V include:

• Acts as a consultant and provides technical assistance to plan, develop, implement, and monitor effective programs; researches and makes recommendations concerning contract administration systems

• Acts as a liaison with Regional Mobility Authorities, Metropolitan Planning Organizations, districts, divisions and other state Department of Transportation agencies concerning contract administration systems

• Analyzes, interprets legislation, statutes, federal regulations and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations

• Confers with legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures

• Develops, writes, revises and prepares complex contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports

Additional essential duties for a Contract Specialist V include:

• Develops plans for implementing new contract evaluation requirements

• Develops, writes, revises and prepares highly complex contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports

• Monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies; recommends cancellation of contracts when deviations occur

• Monitors contractors' insurance certificates

This position performs contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and monitoring contracts. Work requires extensive contact with division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Essential Duties:

Essential Duties for a Contract Specialist I, II, III, IV, or V include:

• Assists in developing plans for implementing new contract evaluation requirements

• Assists in developing, writing or revising contracts, amendments, procedures, forms, related documents and provisions

• Assists in monitoring contractors' insurance certificates

• Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures

• Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions

• Coordinates start-work date ensuring all necessary materials will be available for the contractor

• Executes agreements and contracts

• Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence

• Performs other job responsibilities as assigned. This position requires driving a state vehicle.

Additional duties for a Contract Specialist II, III, IV, and V include:

• Assists with presentations at local, state and federal levels

• Assists with recommending policy and procedure changes

• Confers with legal staff and management on various legal matters

• Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports

• Reviews compliance of minority participation goals in consultant contracts

Additional essential duties for a Contract Specialist III, IV, and V include:

• Analyzes, interprets legislation and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations

• Assists in researching and making recommendations concerning contract administration systems

• Assists with contract negotiations

• Assists with recommending policy and procedure changes and solutions

• Researches state and federal statutes and opinions, Department policies and previous contracts

• Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications

Additional essential duties for a Contract Specialist IV and V include:

• Acts as a consultant and provides technical assistance to plan, develop, implement, and monitor effective programs; researches and makes recommendations concerning contract administration systems

• Acts as a liaison with Regional Mobility Authorities, Metropolitan Planning Organizations, districts, divisions and other state Department of Transportation agencies concerning contract administration systems

• Analyzes, interprets legislation, statutes, federal regulations and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations

• Confers with legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures

• Develops, writes, revises and prepares complex contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports

Additional essential duties for a Contract Specialist V include:

• Develops plans for implementing new contract evaluation requirements

• Develops, writes, revises and prepares highly complex contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports

• Monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies; recommends cancellation of contracts when deviations occur

• Monitors contractors' insurance certificates

Minimum Qualifications:

Education:

Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications

Experience: