Contracts and Compliance Coordinator - Hope Channel International (HCI)

Please be sure to submit a current resume when applying for this position

POSITION SUMMARY

The Contracts and Compliance Coordinator plays a critical role in managing contract lifecycles and supporting legal compliance, focusing on overseeing the end-to-end processing of various types of agreements, using tools like Conga, DocuSign and Monday.com to track progress, secure approvals and maintain accurate records. This position also provides essential legal and compliance support by coordinating music clearances, managing image release databases and assisting with trademark processes in collaboration with the Office of General Counsel (OGC).

COMPENSATION

• Full - time hourly position with benefits
• Remuneration: Grade 6 ($25.86 - $36.90)

BENEFITS

Hourly employees are eligible for benefits including health insurance, paid time off, and retirement savings plans, with eligibility based on hours worked.

SUPERVISORS

VP – Finance/Administration

ESSENTIAL JOB FUNCTIONS

• Oversees the beginning to end processing of contracts, including Independent Contractor Agreements (ICA), Master Agreements (MSA), Memorandum of Understandings (MOU) and License Agreements (LA).
• Facilitates contract requests using Conga, tracking progress and ensuring necessary legal and financial approvals are obtained including executing the signature process using DocuSign.
• Maintains accurate records, manages filling systems, and provides status updates via the Monday project management board.
• Monitors and communicates contract processing peak times to staff.
• Ensures payouts and deliverables for contracts are in good order.
• Coordinates music clearance requests and maintains copyright spreadsheet.
• Manages image release forms and the associated database.
• Supports trademark processes by liaising with OGC for name verification and filing.
• Ensures all release documentation for events and field recordings are completed and in good order.
• Performs contract management duties with minimal supervision.
• Conducts due diligence as requested by the VP for Finance and Administration.
• Must be a member in regular standing of the Seventh-day Adventist Church.
• Must maintain a regular and reliable attendance schedule.
• Other duties as assigned.

QUALIFICATIONS

Education and Experience

• Bachelor’s (BA/BS) degree or equivalent in a business-related field required. Appropriate successful work experience may be acceptable in lieu of scholastic requirements.
• Three or more years of relevant work-related experience is needed to gain the skills and knowledge required to perform job duties.
• Proficiency in project tracking software, document management and scheduling tools is required.

Knowledge Skills & Abilities

• Well-developed knowledge of principles, policies and beliefs of the General Conference and the Seventh-day Adventist Church.
• Ability to maintain neat and orderly work area as well as a pleasant disposition in dealing with others.
• Requires knowledge of up-to-date office procedures, office equipment, computer software (MS Word, Excel and Outlook).
• Strong organizational and communication skills. Must have well-developed written and verbal English language abilities (spelling, grammar, punctuation, etc.)
• Ability to manage multiple workflows, meet deadlines, and coordinate across various departments (OGC, HCI, external vendors).
• Must be able to work in an organized manner even when working under pressure or with interruptions and be reliable to follow through with assignments.
• Must be able to facilitate good communications among departmental staff, other departments and other personnel.