Deputy Court Clerk (In Court)

Job Posting End Date:

11-21-2026

Worker Sub-Type:

Regular

Scheduled Weekly Hours:

40

Position Summary:

Employees in this position assist the Clerk of Court in carrying out courtroom responsibilities and maintaining accurate court records. Work is performed according to established laws, policies, and procedures and requires accuracy, accountability, organization, and independent judgment.  Employees do not supervise others and work under the administrative supervision of the Clerk of Court or designee, with direction from judges and court commissioners during courtroom proceedings. Work is reviewed primarily by inspection of written and electronic records maintained by the Clerk of Court.  The position involves regular contact with judges, attorneys, jurors, County employees and the public.

 

The Deputy Court Clerk supports efficient courtroom operations by preparing the docket of cases to be called, securing information for the judges to ensure all critical issues are addressed, entering real-time information into CCAP, preparing appropriate legal documents, and recognizing when court security or other assistance may be needed. The Deputy Court Clerk may also assist in other areas within the Clerk of Court’s office as assigned.

 

Examples of Work Performed:

The following duties are typical for this position and are not to be construed as exclusive or all-inclusive.  Other duties may be required and assigned.

 

·        Prepares for court hearings by reviewing dockets, gathering necessary information, and coordinating courtroom needs with judges, attorneys, court staff, jail personnel, and court security.

·        Takes and maintains accurate and complete minutes of court proceedings using CCAP, including appearances, pleas, motions, sentences, rulings, orders, and dispositions. The accuracy of minutes are relied upon by judges, attorneys, law enforcement, the public, and other agencies.

·        Administers oaths to witnesses and marks, records, tracks, and maintains exhibits, ensuring proper documentation, storage, and handling.

·        Prepares court documents, orders, judgments, and notices for judicial review and signature and processes resulting court actions and/or documents accurately and timely.

·        Communicates professionally and maintains effective working relationships with judges, attorneys, the District Attorney’s office, Pubic Defender’s office, other County employees, litigants, and the public.

·        Operates courtroom technology, including video conferencing and electronic equipment, and coordinates technical assistance when needed.

·        Maintains confidentiality of sensitive court information and follows applicable laws, court rules, policies, and procedures.

·        Uses sound judgment to prioritize work, respond to changing courtroom needs, and identify issues requiring judicial or supervisory attention.

·        Provides back-up assistance in other courtrooms and divisions, including case processing, electronic filing, data entry/docketing, filing, record searches, scanning, and assisting the public at the counter as assigned.

·        Participates in cross-training and professional development, identifies opportunities to improve work processes and customer service, and supports County and department goals.

·        Maintains regular and predictable attendance, works additional hours as required, and performs related duties as assigned.

 

Knowledge, Skills, and Abilities:

·        Knowledge of courtroom proceedings and the judicial system is helpful but not required, including familiarity with criminal, civil, traffic, juvenile and family case types. 

·        Ability to demonstrate appropriate skill sets that include multi-tasking, problem-solving, attention to detail, effective use of decision-making skills, and an ability to work in a fast-paced environment.

·        Strong typing/keyboarding, computer, and written communication skills, including the ability to learn and use CCAP, video conferencing, telephone systems, and other courtroom technology.

·        Ability to learn and apply moderately complex court procedures, policies, and instructions through hands-on training.

·        Ability to anticipate evolving courtroom needs, and coordinate with external parties including jail staff, court security, attorneys, and court staff.

·        Ability to communicate clearly, confidently, and professionally.

·        Ability to maintain confidentiality, exercise discretion, and remain calm and impartial in stressful or sensitive situations.

·        Ability to work effectively with judges, attorneys, coworkers, and the public while contributing to a positive work culture that promotes teamwork, respect, and excellent customer service.

·        Ability to maintain punctuality, meet scheduling requirements, and adapt to changing courtroom assignments and operational needs.

·        Understands and supports the County’s and department’s mission, core values, plans, and priorities for the future.

 

Qualifications:

High school graduation or equivalent and 2 years clerical or administrative office experience; OR equivalent combination of related post-high school education and experience.  Experience in the legal field is preferred but not required.

Compensation:

Starting hourly rate of pay: $22.55 + Marathon County benefits.

Physical Requirements:

Low Physical Requirements - Job involves minimal physical exertion or movement. This job typically requires prolonged sitting, limited walking, or minor lifting.

All physical requirements are described with the intent to comply with the Americans with Disabilities Act (ADA). Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of their job.

Selection Procedure:

The selection of the successful candidate may be made by assessment of education and work experience, oral interview, review of references, and/or other job-related selection procedures. Depending on position requirements, the selected candidate may be required to satisfactorily complete post-offer assessments, including but not limited to education verification, background checks, driver license verification, physical examination, psychological assessment, and drug screening paid for by the County.

Equal Opportunity Employer:

Marathon County is an Equal Opportunity Employer committed to diversity. All qualified applicants will receive consideration for employment and will not be discriminated against based on age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, genetic information or protected veteran status.

Special Accommodations:

Marathon County will make arrangements to furnish appropriate auxiliary aids and services where necessary and reasonable to afford an individual with a disability the opportunity to participate in the recruitment process. Please notify the Employee Resources Department office or phone (715) 261-1451 to request special accommodations prior to the application deadline.

Notice to Applicants:

Wisconsin Statutes, Sections 19.36 (7), 64.09 (5), and 64.11 (7) require public employers to treat the following items as a public record: Each applicant’s application, records, recommendations, and qualifications except as provided in Section 19.36 (7), Wis. Stats. that allows the identity of an applicant to remain confidential if the applicant requests in writing that the County not provide access to this information.  If you choose not to have this information become a public record, you must make such a request in writing to the Employee Resources Department. If you become a finalist for the position, your identity may be disclosed as required by law