Document Clerk

Job description

Litchfield Cavo LLP is a vibrant and growing nation-wide litigation defense law firm that strives to provide its employees with a supportive environment in which to develop and advance and opportunities to develop and advance. While growing from 16 attorneys in 2 offices to 250 attorneys in 25 offices across the country, Litchfield Cavo has maintained its commitment to excellence in both the attorneys and staff it attracts and the services it delivers. We provide all of our employees the tools they need to feel confident when contributing ideas, asking questions, and performing at the highest level.

Litchfield Cavo offers a competitive compensation plan and an excellent benefits package in a collegial and supportive work environment that provides substantial opportunities for professional development.

OPPORTUNITY | Document Clerk

Our New Orleans area office seeks a well-rounded, experienced Document Clerk with 2 or more years of similar administrative support experience in a law firm. This is an exceptional opportunity to handle a variety of administrative responsibilities with a forward-thinking firm in an expanding office. This position can be either full time or part time. This position is expected to take ownership of assigned administrative responsibilities and proactively communicate with supervising personnel regarding deadlines, competing priorities, questions, or anticipated delays.

SKILLS and ABILITIES

The following are representative of the knowledge, skill or ability the candidate should possess or demonstrate to succeed:

• answer, screen, and route incoming calls promptly and professionally;
• collaborate effectively with a wide range of personalities;
• process vendor invoices for payment;
• receive, maintain, and track case-related vendor invoices, including invoices from experts, court reporters, investigators, medical record providers, and other litigation vendors; ensure invoices are properly associated with the appropriate matter and routed for timely review, approval, and processing;
• maintain electronic case files, including opening, closing, and routine file organization; knowledge of iManage a big plus; (training is provided)
• ability to download, copy, scan and save documents and mail;
• ability to identify and promptly route time-sensitive correspondence, court notices, checks, settlement documents, discovery, and other priority materials to appropriate personnel;
• maintain records of certified, registered, overnight, and other trackable mail;
• deliver incoming mail and faxes and prepare outgoing mail daily;
• demonstrate ability to manage multiple projects with competing deadlines in a very busy legal environment;
• assist with large mailing, copying, scanning, or document-production projects;
• maintain postage, shipping, and courier records as required;
• assist with basic data entry and other administrative projects;
• coordinate routine office maintenance or other vendor requests with the appropriate contacts;
• serve as the firm’s primary administrative point of contact with building management regarding routine building and facilities matters;
• organize, prioritize and implement tasks with strong attention to detail;
• work proactively, independently and as part of a team;
• remain self-directed, self-motivated and work effectively under tight time constraints;
• provide clear written and verbal communications;
• maintain professional demeanor and a positive attitude with attorneys, colleagues and vendors;
• demonstrate proficiency with MS Office including Word, Excel, Outlook and PDF maker; demonstrate efficiency navigating the internet.

Our Firm provides a current technology, ongoing training, experienced support staff and full-time IT and marketing departments.