Executive Advisor, Camping Services

POSITION SUMMARY:

These general functions will be carried out in keeping with the Goals, Mission and Policies of the YMCA of the East Bay. In partnership with the President/CEO, provide strategic oversight, counsel, and accountability support to the Camp Operations Director to help ensure the successful operations of Camp Loma Mar and other resident camping and outdoor enrichment programs. This role is focused on periodic review of operations, strategy, administration, financial performance, risk, and organizational priorities. The Camp Operations Director retains responsibility for day-to-day operations and direct supervision of all camp staff; camp staff do not report to this position.

ESSENTIAL FUNCTIONS:

• Meet regularly with the Camp Operations Director, generally one day per week, to review operational performance, priorities, challenges, and progress toward agreed-upon goals.

• Provide strategic counsel and coaching to the Camp Operations Director regarding program quality, enrollment and retention, pricing, program expansion, partnerships, and other long-term opportunities.

• Review key administrative systems, reports, calendars, and follow-up items to help ensure commitments, deadlines, and organizational requirements remain on track.

• Review financial performance, including budget-to-actual results, revenue trends, significant expenses, and forecasts; identify concerns or variances for follow-up by the Camp Operations Director and President/CEO.

• Review staffing strategy, organizational capacity, and leadership development needs with the Camp Operations Director. Provide coaching and recommendations while maintaining the Camp Operations Director's responsibility for staff supervision, performance management, scheduling, and day-to-day personnel decisions.

• Monitor high-level facility, safety, service, and security priorities and confirm that significant risks, maintenance needs, and capital concerns are being appropriately addressed or escalated.

• Review progress on fundraising, donor engagement, volunteer development, community relationships, collaborations, marketing, and communications as appropriate to camp priorities.

• Support the Camp Operations Director in identifying barriers, clarifying priorities, and developing practical action plans that align with YMCA goals, mission, policies, and values.

• Provide an independent perspective on operational readiness, program quality, customer/camper experience, and organizational risk, and communicate significant concerns or unresolved issues to the President/CEO.

• Assist with special projects, strategic initiatives, planning, or transition support as requested by the President/CEO.

MEASURE OF EFFECTIVENESS

This position has a primary impact on the YMCA's ability to provide a high-quality camping and outdoor education program. Therefore, the effectiveness of the fulfillment of this position should be measured by:

1. Budgets will be met, revenue achieved, and cash managed according to sound practices established by the Finance Department;

2. Program is growing and in a dynamic state of evolution and improvement;

3. Staff and volunteers will be recruited/hired, supervised, developed and evaluated;

4. Campers will be retained with a high level of satisfaction;

5. Communications related to camping and outdoor education programs will be accurate and timely;

6. Relationships will be developed and sustained with collaborating community partners.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to visit and move throughout camp facilities and program areas as needed to observe operations, assess conditions, and meet with staff; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

LEADERSHIP COMPETENCIES:

• Volunteerism

• Emotional Maturity

• Program/project management

• Inclusion

• Developing Self and Others

• Critical thinking and Decision Making

• Fiscal management

• Communication and Influence

QUALIFICATIONS:

• Bachelor's degree in business administration, human services, recreation, nonprofit management, or equivalent experience preferred

• 6 years of progressive supervisory/leadership experience with at least 2 years of executive leadership experience

• Proven leadership skills in staff management and development; strategic planning; budget development and financial control; and volunteer development

• Excellent interpersonal and communication skills

• Ability to meet multiple demands and priorities and lead with a high level of emotional intelligence and maturity

• Proven record of successful camping or outdoor education leadership including innovative program development

• Ability to think conceptually, analyze and solve problems, and demonstrate assertiveness to manage the scope and diversity of the responsibilities

• Proficiency in Microsoft Word, Outlook and other computer programs necessary to perform the duties of the job