Executive & Personal Assistant

Executive & Personal Assistant

Job Family: Administrative Assistant

City/State: Colorado Springs, CO USA

Type and Schedule: Full-Time, Salary / Exempt, Hybrid with required Colorado Springs in-person availability.

Annualized Salary Range: $95,000.00 - $120,000.00 commensurate with experience.

About Us:

Caliola is an award-winning woman-owned small business that is improving and protecting our Nation's way of life through secure collaboration and resilient communications. Our engineers, subject matter experts, and veterans are developing and delivering trusted solutions for mission-critical communications. We seek teammates who share our core values:

I3 for C3 - Insight, Innovation, and Integrity for Command, Control, and Communications

These values guide how we work every day. At Caliola, you will find technically challenging, mission-focused work within a flexible and collaborative culture that is uncommon in the defense industry. We offer flexible PTO, subsidized health insurance, 401(k) matching, professional development, and a competitive compensation structure designed to support long-term growth.

Position Description:

Caliola Engineering is seeking an Executive & Personal Assistant to serve as a trusted partner to our CEO and Chief Scientist, helping bring structure, organization, and execution to their busy professional and personal lives. This unique role is ideal for someone who enjoys solving problems, managing complex details, and taking ownership of responsibilities from start to finish. By keeping priorities organized, commitments on track, and important details from falling through the cracks, you will help two visionary leaders focus their time and energy where they can make the greatest impact.

We are looking for a resourceful, detail-oriented professional who takes pride in getting things done right. You thrive when given responsibility, enjoy creating order out of complexity, and are comfortable independently managing a wide variety of tasks, relationships, and projects. You combine sound judgment and discretion with strong technical aptitude, curiosity, and a willingness to find smarter ways of working. Whether coordinating executive priorities, managing financial and administrative details, or handling personal and family logistics, you will have the opportunity to build trusted systems, solve meaningful problems, and make a tangible difference every day.

Essential Responsibilities:

CEO & Chief Scientist Personal Support

• Own personal scheduling, errands, purchases, travel and expenses, and vendor coordination from request through completion.
• Anticipate needs, learn preferences, and handle sensitive details with discretion to give the CEO time and peace of mind.
• Provide dependable family support, including backup childcare and transportation, and oversee home checks, maintenance, repairs, and vendors while the family is home or traveling.

Financial & Business Entity Administration

• Own coordination and completion of monthly accounting, expense reporting, financial reviews, and tax preparation support across all business entities and family accounts.