Executive Assistant

Job Description:

CONTEXT OF THE POSITION…

The job holder supports the Managing Director on all requested tasks, manages the secretary assistant to secure the agenda & travel arrangements, and independently follows various governance tasks e.g. related to internal control. Additionally supports various critical transversal projects on behalf of the Managing Director. 

ACCOUNTABILITY 

Core Responsibilities & Accountabilities

1. Executive Preparation & Strategic Governance

• HQ & Executive Reporting: Coordinates content and briefings preparation for critical headquarters-level reviews (e.g., Regional Business Reviews, CEO Reviews) and external executive engagements.
• Governance Support: Coordinate Board of Directors (BoD) meeting preparation and CEO review meetings; collaborate with the CFO on Internal Control Self-Assessment (ICSA) and governance activities.
• Executive Committee Management: Independently interface with Executive Committee (ExCom) offices to prepare status reports and track action items.
• Executive Meetings: Manage weekly executive management (XMT), record key deliverables, and maintain accountability logs for headquarters and leadership teams.
• Executive Representation: Accompany the Managing Director/CEO to key external events, customer meetings, and industry exhibitions.

2. Cross-Departmental & Transversal Project Management

• Project Focal Point: Act as the lead coordinator for cross-functional initiatives involving department heads and European regional/HQ counterparts.
• Company Initiatives: Drive key assignments on behalf of the GM/MD, including regional sustainability initiatives and special ad-hoc projects.
• Event Oversight: Lead or support the organization of major strategic events, airshows, and leadership workshops.
• Strategic Alignment: Participate in bi-annual strategy workshops to select and prioritize annual key deliverables.

3. Administrative Leadership & Team Facilitation

• Supervision: Manage the Secretary Assistant to delegate calendar management, agenda planning, and complex travel logistics.
• Team Facilitation: Serve as a bridge within the China leadership team to promote collaboration, positive working dynamics, and smooth operational flow.

Key Requirements & Qualification Profile

-Education

Bachelor’s degree in Business Administration, Management, Economics, or Leadership

-Languages

• English: Full professional proficiency (written & verbal)

• Mandarin: Strong advantage (given the China/AH scope)

--Technical & Tools

Proficiency in G-Suite (Google Workspace: Docs, Sheets, Slides, Drive)

Executive Presence

Ability to communicate articulately and confidentially across all hierarchy levels up to Group Executive Level

-Key Soft Skills

Proactive, resourceful, analytical, meticulous, flexible, high level of integrity and confidentiality

Ideal Candidate Profile Summary

• Thrives at the intersection of business strategy, governance, and daily executive support.
• Ideally has prior experience operating within complex, multinational environments (specifically bridging European headquarters and China operations).
• Can comfortably shift between detail-oriented administration (governance reports, meeting minutes) and strategic representation (interfacing with Company executives and external partners

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:

Airbus Helicopters China HK Limited

Employment Type:

Permanent

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Experience Level:

Entry Level

Job Family:

Support to Management

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