Executive Assistant I (Administrative Services)

Application Deadline: 26 October 2026
Date of Issue: 12 October 2026

Vacancy Notification Circular No. KCC2610016

Rank	: Executive Assistant I
Department / Hospital	: Administrative Services Department, Kowloon Hospital
Pay	: HK$24,675 - HK$29,195 per month
Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:
1. Provide administrative and clerical support to the day-to-day operations of the department.
2. Assist in monitoring contractors’ performance and compliance with contract terms and conditions, including following up on contract expiry dates, renewal arrangements, service performance and related documentation.
3. Consolidate corporate/cluster returns on administrative matters and donation projects.
4. Assist in data collection, entry, analysis and preparation for various reports.
5. Assist in the coordination and preparation of documents for hospital operation.
6. Assist in procurement and inventory keeping of the department.
7. Co-ordinate meetings, programs, activities and write minutes for meetings.
8. Handle enquiries, feedbacks and draft correspondences.
9. Supervise supporting staff.
10. Perform any other duties as assigned by supervisor(s).


Entry Requirements:
1. University Graduates with experience; OR
2. F.5 / S.5 with
(a) HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; OR
(b) 5 subjects in HKDSE attaining the level specified below:
(i) Level 2 in English Language & Chinese Language; AND
(ii) Level 2 in New Senior Secondary Subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects.
AND diploma in a specialized function AND relevant experience

Preferred Attributes / Exposure:
1. Knowledge of hospital and administrative operation.
2. Good command of both written and spoken English and Chinese
3. Excellent interpersonal, communication and organization skills.
4. Proficiency in common office automation (e.g. E-mail, Internet / Intranet etc.), media graphics, video editing and PC applications (e.g. Adobe Acrobat, Canva, Electronic Filing System, MS Word, Excel and PowerPoint in both Chinese and English, etc.).
5. Meticulous and attentive to details.
6. Relevant procurement experience is preferred.

Remarks:
1. Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.


Please submit application online on or before 26 October 2026. For enquiries, please telephone 3506 8576.

Application Deadline: 26 October 2026
Date of Issue: 12 October 2026

Vacancy Notification Circular No. KCC2610016

Rank	: Executive Assistant I
Department / Hospital	: Administrative Services Department, Kowloon Hospital
Pay	: HK$24,675 - HK$29,195 per month
Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:
1. Provide administrative and clerical support to the day-to-day operations of the department.
2. Assist in monitoring contractors’ performance and compliance with contract terms and conditions, including following up on contract expiry dates, renewal arrangements, service performance and related documentation.
3. Consolidate corporate/cluster returns on administrative matters and donation projects.
4. Assist in data collection, entry, analysis and preparation for various reports.
5. Assist in the coordination and preparation of documents for hospital operation.
6. Assist in procurement and inventory keeping of the department.
7. Co-ordinate meetings, programs, activities and write minutes for meetings.
8. Handle enquiries, feedbacks and draft correspondences.
9. Supervise supporting staff.
10. Perform any other duties as assigned by supervisor(s).


Entry Requirements:
1. University Graduates with experience; OR
2. F.5 / S.5 with
(a) HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; OR
(b) 5 subjects in HKDSE attaining the level specified below:
(i) Level 2 in English Language & Chinese Language; AND
(ii) Level 2 in New Senior Secondary Subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects.
AND diploma in a specialized function AND relevant experience

Preferred Attributes / Exposure:
1. Knowledge of hospital and administrative operation.
2. Good command of both written and spoken English and Chinese
3. Excellent interpersonal, communication and organization skills.
4. Proficiency in common office automation (e.g. E-mail, Internet / Intranet etc.), media graphics, video editing and PC applications (e.g. Adobe Acrobat, Canva, Electronic Filing System, MS Word, Excel and PowerPoint in both Chinese and English, etc.).
5. Meticulous and attentive to details.
6. Relevant procurement experience is preferred.

Remarks:
1. Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.


Please submit application online on or before 26 October 2026. For enquiries, please telephone 3506 8576.