Executive Assistant I

Position	:	Executive Assistant I
Rank	:	Executive Assistant I
Department / Cluster	:	Business Support Services Department, Cluster Services Division, HA Head Office
Pay	:	HK$24,675 to HK$29,195 per month Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:
1. Carry out relevant day-to-day procurement and materials management duties and emergency supply support functions.
2. Maintain and analyze purchase data and supplier data for vendor performance review.
3. Compile, analyze and interpret statistics and data report.
4. Assist in calling forecast returns, drafting invitation to tender/quotation, receiving tender samples, distribution of tender documents and maintaining filing system.
5. Facilitate catalogue management, procurement planning and support Enterprise Resource Planning (ERP) System.
6. Assist in system development and maintenance.
7. Co-ordinate meetings and projects; and assist in preparing documents, progress reports and presentations for meetings.

Entry Requirements:
1. University Graduates with experience; OR
2. F.5 / S.5 with:
(a) HKCEE 5 passes including English Language (Syl B) & Chinese Language; or
(b) 5 subjects in HKDSE attaining the level specified below:
- Level 2 in English Language & Chinese Language; and
- Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects AND diploma in a specialised function AND relevant experience.

Preferable Attributes/Exposure:
1. Experience in procurement and materials management.
2. Possession of Certificate of Proficiency in Stores Supervision; or Advanced Certificate in Storekeeping issued by the former Hong Kong Polytechnic; or Certificate in Purchasing & Supply issued by the Hong Kong Baptist University – School of Continuing Education; or Certificate in Stores Supervision or Certificate in Purchasing & Supply issued by Vocational Training Council; or equivalent.
3. Working experience in hospitals / health care institutions.
4. Hands-on experience in Enterprise Resource Planning (ERP) system.
5. Good command of both spoken and written English and Chinese.
6. Good communication and interpersonal skills, self-motivated, pleasant and mature.
7. Good computer skills in Microsoft Word, Excel, Power Point, Access and Chinese word processing.

Remarks:
1. Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.

Please submit application online on or before 16 October 2026. For enquiries, please telephone 2300 6133.

Position	:	Executive Assistant I
Rank	:	Executive Assistant I
Department / Cluster	:	Business Support Services Department, Cluster Services Division, HA Head Office
Pay	:	HK$24,675 to HK$29,195 per month Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:
1. Carry out relevant day-to-day procurement and materials management duties and emergency supply support functions.
2. Maintain and analyze purchase data and supplier data for vendor performance review.
3. Compile, analyze and interpret statistics and data report.
4. Assist in calling forecast returns, drafting invitation to tender/quotation, receiving tender samples, distribution of tender documents and maintaining filing system.
5. Facilitate catalogue management, procurement planning and support Enterprise Resource Planning (ERP) System.