Executive Assistant

Administrative Assistant Corporate Operations team

Location: Oxfordshire / Hybrid
Salary: Competitive + Benefits
Job Type: Full-Time, Permanent

Oxford Nanopore Technologies is headquartered at the Oxford Science Park outside Oxford, UK, with satellite offices and commercial presence in many global locations across the US, APAC and Europe. Oxford Nanopore employs from multiple subject areas including nanopore science, molecular biology and applications, informatics, engineering, electronics, manufacturing and commercialisation. The management team, led by CEO Dr Gordon Sanghera, has a track record of delivering disruptive technologies to the market.

Oxford Nanopore’s sequencing platform is the only technology that offers real-time analysis (for rapid insights), in fully scalable formats from pocket to population scale, that can analyse native DNA or RNA and sequence any length of fragment to achieve short to ultra-long read lengths.

Our goal is to enable the analysis of any living thing, by anyone, anywhere. We offer real-time nanopore-based DNA/RNA sequencing technology: accessible, easy to use and fully scalable for any requirement.

We are looking for an experienced and motivated Administrative Assistant to join our Corporate Operations team!

The Details...

You will be involved in a broad range of administrative tasks including coordinating corporate travel, organising employee parties and other duties below!

Other responsibilities include but are not limited to:

• Assisting employees with their corporate travel via our online travel booking portal and leading all aspects of Company travel bookings
• Assisting with the organisation on the bi-annual & corporate staff parties
• Answering general calls, adhering to GDPR
• H & S bookings - safety specs, fire marshal and first aid courses, following up with certificates and appropriate office records
• Cycle to work scheme for employees
• Covering reception duties when needed;
• Credit card reconciliations via online system for the admin & purchasing cards
• Scheduling meetings, booking rooms + hospitality
• Raising purchase orders and ordering business cards

• Any other duties as might be required within the remit and responsibilities of the post.

What We're Looking For...

We’ll expect you to have a background in administrative and office work with excellent organisational and prioritisation skills and an eye for detail. You are customer focused and are a great communicator with an excellent telephone manner.

You know your way around Microsoft office, can work independently with minimal supervision and under pressure and enjoy using your initiative to aid decision making. In addition, you understand the importance of taking a confidential approach.

This role will suit someone interested in working for a fast-paced global organisation who enjoys interacting and engaging with their customer base as well as being an active and collaborative team member.

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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