Executive Assistant

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do.

At Sun Life, we're driven by our Purpose: helping our Clients achieve lifetime financial security and live healthier lives. Our values shape how we work: caring, authentic, bold, inspiring, and impactful.

When you join Sun Life, you'll work with passionate colleagues and empowering leaders who support your growth and celebrate your contributions, so you can make a meaningful difference in our Clients' lives.

Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

The Executive Assistant (EA) to the Chief Financial Officer (CFO) is a highly trusted executive support role that combines administrative excellence, sound judgement and strong governance coordination. The EA provides high-quality, proactive administrative and operational support to the CFO in a fast-paced, high-stakes environment requiring exceptional judgment, discretion, and the ability to manage competing priorities.

The EA must be exceptionally agile, with the ability to pivot quickly in response to shifting priorities, urgent matters, and evolving business needs in a dynamic environment. Supporting a key member of the Executive Team, the EA plays a critical role in enabling effective governance across enterprise finance, including coordination with the Executive Team (ET), Board of Directors, Audit Committee, regulatory bodies (e.g., OSFI), and external stakeholders.

The successful candidate will be a highly organized, adaptable professional with strong business acumen, capable of managing a dynamic schedule across multiple time zones while handling highly sensitive and material information with discretion. Demonstrates curiosity and early adoption of use of AI and other productivity enhancement tools to enhance efficiency and effectiveness of function.

The expectation is 4 days per week in the office with flexibility for virtual work on Fridays.

What will you do?

• Manage all aspects of the CFO’s calendar ensuring priorities are aligned across internal and external clients/business partners, including Executive Team, Board, and Audit Committee engagements.

• Partner effectively with other EAs to coordinate meetings, logistics and related support across multiple time zones.

• Monitor and manage the CFO’s e-mail, ensuring timely prioritization of sensitive and high-impact matters.

• Coordinate meetings and prepare agendas, correspondence, presentations and reports.

• Proactively manage events organized by the CFO, including town halls, leadership forums and finance-related sessions, coordinating content, attendees, facilities, and presenters.

• Support the preparation and distribution of reports and internal communications.

• Manage travel arrangements and supporting materials for business travel across locations.

• Support the CFO in Board and Committee related activities, including meeting coordination, materials preparation and follow-up.

• Exercise a high degree of discretion in handling confidential and market-sensitive information.

What do you need to succeed?

• Minimum of 5 years’ experience working as an Executive Assistant supporting senior leaders/Executive team members. A University degree is considered an asset.

• Experience supporting senior executives in a regulated or governance-intensive environment is an asset.

• Proactive with the initiative and judgment to anticipate needs, manage competing priorities and solve problems in a fast-paced environment.

• Advanced proficiency in Microsoft Office Suite; including experience creating and formatting PowerPoint presentations and Word documents. Explores and applies tools such as Co-Pilot to support personal productivity.

• Professionalism, presence and poise when interacting with senior executives, Board members, regulators, and external stakeholders.

• Strong interpersonal skills, with the ability to work effectively both independently and in a team environment. Excellent verbal and written communication skills.

• Demonstrated ability to exercise discretion and maintain confidentiality, including highly sensitive and material risk information.

• Excellent organizational and time management skills, with the ability to manage a highly dynamic calendar across multiple time zones.

• Exceptional agility and adaptability skills to pivot quickly and effectively when priorities shift, respond to urgent matters with minimal notice, and seamlessly adjust plans while maintaining composure and effectiveness.

The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other factors. In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results.

Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our Clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.

Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request to thebrightside@sunlife.com.

We are proud to be a hybrid organization that offers our employees the choice and flexibility to work from both the office and virtually based on the needs of the business, our Clients and you.

We may use artificial intelligence to support candidate sourcing, screening, interview scheduling.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

Salary Range:

70,000/70 000 - 105,000/105 000

Job Category:

Administrative Services

Posting End Date:

29/10/2026