Executive Assistant

Executive Assistant 

Location: US, Central or Eastern Time Zone Preferred

VikingCloud  |  Remote, U.S.-based (Eastern time zone preferred)  |  Reports to: CEO or their nominee 

About VikingCloud

VikingCloud delivers cybersecurity and compliance solutions that simply work. Our expert-led approach combines proven technology and AI-driven insights with dedicated support—keeping businesses secure, audit-ready, and uninterrupted.

VikingCloud is trusted by over 4 million business locations in 70+ countries to stop threats before they stop business, so they can work on what matters most.  For more information, visit www.vikingcloud.com and follow us at www.linkedin.com

This Position

VikingCloud is looking for an experienced Executive Assistant to support a team of executives based across the US and Europe. This role manages calendars, coordinates travel, and processes expenses for multiple senior leaders, while keeping their day-to-day running smoothly. The role also acts as the executive team's primary point of contact for coordinating key documents and approvals across functions such as Finance, Legal, and HR, and works with stakeholders across the business on facilities and office management and other ad hoc support. The ideal candidate is highly organized, discreet, and adept at managing competing priorities in a fast-moving, global environment, with the flexibility to work across US and European time zones. 

Responsibilities

Calendar management 

•      Manage complex, high-volume calendars for multiple executives, scheduling and prioritizing meetings across US and European time zones. 

•      Anticipate scheduling conflicts and resolve them before they become a problem. 

•      Prepare agendas, gather materials, and confirm logistics ahead of meetings. 

Travel coordination 

•      Book and manage domestic and international travel, including flights, hotels, and ground transportation. 

•      Build detailed itineraries and adjust plans quickly when travel changes. 

•      Act as the primary point of contact with the company's travel management provider, ensuring issues are resolved as quickly as possible, including after hours when needed. 

Expense management 

•      Prepare, submit, and track expense reports for each executive, in line with company policy. 

•      Reconcile corporate card statements and follow up on outstanding items. 

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