Executive Finance Associate

Executive Finance Associate

About The Company
Downtown FabWorks is a leader in scenic and architectural fabrication, providing high-quality custom solutions for the entertainment, events, exhibit and architectural industries. We are a team of multidisciplinary craftspeople and professionals that enjoy out-of-the-box thinking to bring designs and
visions to life, while providing maximum engagement with the user every step of the way. Our vision is to become the Gulf South’s first choice for custom fabrication for events, exhibits, and themed environments. We are growing our team of creative, open minded, and collaborative people from diverse
skill sets and backgrounds, and use that knowledge to elevate the quality of the experience for our team and our clients.

About the Role
The Executive Finance Associate will be the principal support for the President and other associated members in Leadership of the business. The person in this position will provide essential communications, logistical, and administrative support to facilitate the continued growth and success of
Downtown FabWorks. The position will develop and maintain positive relationships with all levels of staff, investors, and support, and will need to exercise a high degree of integrity while managing highly sensitive and confidential information. They will also assist the President and other leadership members with business related special projects and will need to be a team organizer and leader. This role will become the trusted receiver of Leadership on business related matters. The position reports directly to
the President of the company while also working with the Finance, People & Culture and Admin departments when necessary.

Responsibilities:
- Assists the President with specific business related tasks, including but not limited to:
- Sensitive Financial Documents
- Financial disclosure documentation
- Business structure documentation
- Business procurement and property procurement
- Investor facing reporting and documentation
- Other tasks as assigned

- Assist with ERP and Finance with specific business related tasks, including but not limited to:
- Uploading daily reporting from various departments, including project
management and operations, into NetSuite
- Uploading payroll reporting into NetSuite
- Syncing data from various sources to NetSuite

• People & Culture (P&C) Support
  - Payroll Processing & Reporting: Assist with payroll processing, reconciliations, reporting, and verification of data to ensure accurate financial records. Support the reconciliation of payroll registers, payroll expenses, employer taxes, deductions, and related general ledger entries.
  - Benefits Financial Reporting & Tracking: Maintain benefits-related financial
  records and reports, including health insurance premiums, employer
  contributions, employee deductions, and other benefit-related expenses.
  - 401(k) Administration & Reporting: Assist with retirement plan reporting and
  tracking, including employee deferrals, employer matching contributions, payroll deduction reconciliation, contribution reporting.
  - HRIS Financial Reporting: Maintain financial and payroll-related information in the Human Resources Information System (HRIS), including employee
  compensation changes, deductions, benefits elections, and other applicable
  payroll data.
  - Data Reconciliation & Recordkeeping: Reconcile information across HRIS,
  payroll, retirement plan, benefits provider, and maintain accurate, audit-ready
  records.
  - Confidentiality & Compliance: Handle sensitive employee, compensation,
  payroll, benefits, and retirement information with discretion and maintain
  appropriate confidentiality.

Key Attributes:
Organized and Able to Scale - Understands the importance of administrative organization, including file and document management, time management, and software to achieve scale.
Communicator - Is able to function as a key-point of communication in business administrative matters and liaise well between departments.
Problem Solving - This is a growing business and there are always unforeseen challenges. Being able to troubleshoot and communicate through a problem with their supervisor and peers is critical towards this role.
Efficient Operator - Understands the value of everyone’s time. The person who fills this position needs to be able to incorporate Downtown FabWork’s workflow and bring a consistent pace to their work.

Qualifications:
● A bachelor's degree or higher
● Excellent communication and leadership skills.
● Comfortable working in a dynamic environment with the ability to deal with rapidly changing business conditions.
● Ability to multi-task while staying on deadlines.
● Being a licensed notary (or becoming one in the first three months of employment) will be considered higher.

Software: The person in this position needs to be well versed in the following software:
● Microsoft Excel
● Google Drive
● Slack
● Time management software, including Google Calendar and all of its functionality.
● Project Management software

Compensation: $50,000-$60,000/year salary based on experience and fit, plus health insurance, retirement plan, up to 20 days of PTO annually, and 10 paid company holidays.