Executive Wingman / Personal Assistant

Executive Wingman / Personal Assistant

Estoras Group
Location: Sunshine Coast / Greater Vancouver, BC
Type: Full-time employment or consulting arrangement
Travel: Significant, including up to approximately 75% during parts of the racing season

About the Role

Estoras Group is looking for a highly capable, resourceful and hands-on Executive Wingman / Personal Assistant to become a trusted right hand to executive leadership across business, travel, logistics, personal support and motorsports.

This is not a conventional executive assistant role.

The person we are looking for has real-world experience, strong judgment and the confidence to step into a fast-moving environment where priorities can change quickly.

One day you may be helping prepare for a client meeting, coordinating travel, researching a supplier or handling recruitment logistics. The next, you may be taking a vehicle for service, arranging an executive pickup, helping coordinate a property issue or travelling with our racing team.

The common thread is simple:

Understand what needs to happen, take ownership, and make sure it gets done properly.

You will work closely with executive leadership and Managing Directors across multiple businesses. The role offers significant variety, direct exposure to business decision-making and the opportunity to grow into a highly trusted position.

What You’ll Do

Executive & Business Support

You will support executive leadership and Managing Directors across several businesses.

Responsibilities may include:

• Managing calendars, appointments and changing priorities
  
• Preparing meeting materials, briefing notes and follow-up actions
  
• Drafting correspondence and handling routine communications
  
• Attending selected business and client meetings
  
• Tracking commitments, decisions and outstanding actions
  
• Researching suppliers, products, venues and business opportunities
  
• Coordinating purchases, deliveries and service providers
  
• Helping solve practical business and operational problems
  
• Supporting multiple companies and learning how each operates
  
• Acting as a central point of contact when appropriate
  

Recruitment & Onboarding

You will support hiring and onboarding activities across the group, including:

• Preparing and posting approved job opportunities
  
• Reviewing applications against defined requirements
  
• Coordinating interviews
  
• Supporting candidate screening and reference checks
  
• Preparing onboarding plans
  
• Coordinating equipment, documentation and system access
  
• Helping new team members understand the companies and how they work together
  
• Maintaining organized employee and contractor records
  

Technology & Systems

Technology is an important part of how we operate.

You should be comfortable learning and using tools such as:

• Zoho One
  
• AI assistants
  
• Automation tools
  
• Business applications
  
• AI-enabled wearable technology
  

Over time, the role may expand into deeper Zoho One administration, reporting, workflows, automation and user support.

You do not need to be a technologist, but you should be digitally confident and genuinely interested in using technology to improve how work gets done.