Facilities Manager - North

POSITION TITLE: Facilities Manager
DEPARTMENT: Public Works
REPORTS TO: Programs Manager
STATUS: Salary, fulltime
SALARY RANGE: $94,536.00 - $113,360.00 per year DOE

Closing date: 11/12/26

***If you are an American Indian/Alaska Native and/or a Veteran and would like this to be considered a preference in hiring, please upload documentation with your resume and cover letter. Acceptable documentation includes Tribal Enrollment card, a letter from your Tribe stating your enrollment, or BIA 4432 and/or DD214.***

Position Summary:

Achieves the goals of the Public Works department by planning, managing, monitoring, and evaluating the daily operations of staff and activities in the Maintenance department. Oversees and coordinates all work performed by custodial staff, maintenance crew, security, and custodial contractors, including scheduling repairs, assigning jobs, ordering supplies, managing departmental and project budgets, estimating, and other managerial duties. Honors and represents the mission, vision, values of CIT and the Public Works department.

This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.

Essential Duties & Responsibilities:

• Trains and supervises all custodial and maintenance crew, oversees contractors, coordinates all maintenance and repair work, executes work as necessary, and assigns workers to various projects.
• Improves staff effectiveness by coaching, counseling, training and recommending disciplinary action for employees; planning, delegating, monitoring, and appraising job tasks and results in a timely manner.
• Participates in interviewing and hiring of staff.
• Participates in and hosts regular meetings to ensure communication between staff and department activities.
• Achieves the financial objectives by exercising control and implementation over the budgetary processes by preparing annual budgets and tracking expenditures to ensure fiscal responsibility.
• Ensures compliance with all applicable federal, state, county, and local laws, regulations, and safety codes.
• Maintains accurate and detailed records of facility operations, reports, and maintenance activities.
• Contributes to departmental effectiveness by identifying short-term and long-range issues and goals that must be addressed; providing information and commentary pertinent to deliberations; recommending options and courses of actions; implementing directives.
• Coordinates with departments to identify construction and renovation needs.
• Develops cost estimates for construction projects.
• Manages bidding processes, including bid advertisements and site visits with contractors.
• Administers contracts and implements project schedules within established timelines and budget constraints.
• Maintains documentation for all projects, including work orders, reports, and purchase orders.
• Communicates with internal stakeholders, employees, and contractors to ensure efficient project execution.
• Assists with asset management.
• Prepares and presents reports on the status, activities and plans for current and future operations of facility operations and maintenance.
• Works closely with staff in developing and transforming ideas into grant proposals.
• Participates in meetings and discussion related to grant program applications.
• Develops cost estimates for grant opportunities.
• Maintains the buildings, performs minor construction, grounds, and electrical projects as needed.
• Serves on call 24/7 to respond to the security contractor.
• Manages the time clock and approves leave and time sheets for custodians and maintenance crew.
• Inputs and closes out work orders; ensures all repairs on equipment and buildings are completed in a timely manner.
• Ensures equipment and buildings are repaired and maintained.
• Ensures staff completes equipment maintenance per the manufacturer guidelines.
• Ensures staff follows all safety policies and procedures.
• Investigates complaints and takes appropriate action to resolve issues.
• Assists in the evaluation of building conditions regarding roofs, walls, trim, and cabinetry; assesses repair strategy and whether contractors/engineers/in-house staff should be assigned based on project scope, current workload schedule, and needed level of expertise.
• Serves as interim Project Manager in the absence of the Project Manager as necessary.
• Serves as interim Superintendent in the absence of the Project Manager as necessary.
• Assists in managing the WIP, as needed.
• Maintains industry knowledge by attending training, seminars, workshops, and conferences.
• Stays informed on changes in regulations, construction codes, and safety requirements.
• Addresses and resolve customer concerns promptly.
• Fosters a collaborative and productive work environment.
• Provides excellent customer service for internal and external customers of the operations; provides solutions for customer concerns and continually focuses on customer service as top priority.
• Contributes to a team effort and accomplishes related results as required.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities:

• Knowledge of traditional form of government and tribal customs and traditions.
• Knowledge of applicable tribal, federal, state, county and local laws, regulations, and requirements.
• Knowledge of grant research, grant writing, and grant submission.
• Knowledge of the methods and practices used in preventive maintenance and repair work.
• Knowledge of occupational hazards and applicable safety practices.
• Knowledge of safety codes and procedures.
• Knowledge of materials, methods, and the tools involved in the construction and maintenance of buildings and structures.
• Skill in operating various word-processing, spreadsheets, and database software programs.
• Skill in supervising, training, and evaluating assigned staff.
• Skill in project management, including planning, budgeting, and execution.
• Skill in making effective decisions in emergency situations.
• Ability to communicate efficiently and effectively both verbally and in writing.