Faculty Affairs Lead (Open Rank Senior – Principal Professional)

Job Summary:

The Department of Psychiatry is looking for a Faculty Affairs lead (open rank senior to principal professional) to run the day to day operations of the Faculty Affairs team including providing subject matter expertise to faculty members on the lifecycle of a faculty member, onboarding new appointments, credentialing/recredentialing, and promotions. This person will be responsible for organizing and leading annual processes including database maintenance, promotion cycles, and upkeep with external collaborators. This position will be responsible for leading Faculty Affairs weekly meetings in collaboration and partnership with the Vice Chair of Faculty Affairs. This position will be also be responsible for appointment maintenance/updates and faculty databases (e.g., OnBase, Salesforce, Smartsheet, FIMS).

The Faculty Affairs team sits within the larger Department of Psychiatry Human Resources (HR) Core team and will also be collaborating with the HR program manager and manager to move other departmental efforts forward to provide excellent customer service to each of the Department’s five divisions.

Key Responsibilities:

• Organize and assign faculty and staff onboarding in the Department’s Internal Process tracking system including submitting Letters of Offers, Credentialing packets to UCHealth, Children’s Hospital Colorado, and CU Medicine on top

• Maintain internal database in collaboration with other internal HR partners

• Independently facilitate appropriate communications and timelines to payroll partners

• Independently oversee and manage annual Promotions Process, Early Career Review Process, and transition to Assistant Professor process

• Independently utilize and maintain promotions database in combination with FIMS, Interfolio, and PRiSM

• Lead and organize Faculty Affairs Meetings

• Process Improvement efforts as needed and in conjunction with internal HR goals

• Other duties as assigned

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education, and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit www.cuanschutz.edu. The Department of Psychiatry is one of the largest units in the UCD-SOM and is comprised of 5 Divisions. The CU Department of Psychiatry sets the standard for Education and Training of leaders in psychiatry and mental health care, conducts ground-breaking Research that aims to eradicate suffering due to psychiatric and substance use disorders, provides ready access to state of-the-art mental health preventions and interventions across the continuum of care, and collaborates with the community and other key stakeholders to promote well-being among all Coloradans. We accomplish this vision in a manner that respects, values and advocates for the dignity and worth of each individual and family. The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Senior Professional:

• Bachelor’s degree in public administration, public policy, business, higher education administration, social sciences, behavioral sciences or a directly related field from an accredited institution

• 2 years of related professional experience (Human Resources, Faculty Affairs, or recruitment)

A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.

Principal Professional:

• Bachelor’s degree in public administration, public policy, business, higher education administration, social sciences, behavioral sciences or a directly related field from an accredited institution

• 3-5 years of related professional experience (Faculty Affairs, Human Resources, recruitment)

A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience with University of Colorado Faculty Affairs processes

• Experience with University of Colorado FA systems including: PRiSM, FIMS, Salesforce, Interfolio

• Experience with University of Colorado HR systems including HCM

• Experience partnering with senior faculty leadership team members

Conditions of Employment:

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Knowledge, Skills and Abilities:

• Must be able to work independently.

• Strong and effective communication and writing skills, and a proven record of forming collaborative and effective working relationships.

• Ability to efficiently organize, multi-task, and prioritize duties and tasks.

• Ability to multi-task and maintain consistent high-level performance.

• Manages and enforces deadlines and schedules.