Finance & HR Professional for Visual and Performing Arts Department

Colorado Springs, CO, United States20h ago

Key details

Salary: $43K–$56K/yr
Location: Colorado Springs, CO, United States
Work style: Hybrid
Function: People / HR & Recruiting
Focus area: other
Posted: 20h ago

Skills

accounting principlescopiersequipment repairinternal controlsjournal entriespayroll

About the role

Finance and HR Professional for the Visual and Performing Arts Department

College of Letters, Arts and Sciences, Department of Visual and Performing Arts

Elevate Your Career at UCCS: Innovate, Inspire, and Impact in the Rockies!

Who We Are

The University of Colorado Colorado Springs (UCCS) is a premier educational institution that prides itself on academic excellence, research, and community engagement and is actively seeking a Finance and HR Professional to join our team! UCCS is committed to academic excellence, professional development, and fostering an environment that supports innovation and student success.

At the base of the Rocky Mountains, Colorado Springs is captivated by its stunning landscapes, making it a paradise for nature lovers. This city is more than its scenery—a mosaic of history, arts, and a vibrant tech scene. We invite you to join a community that cherishes outdoor adventure as much as forward-thinking growth, an exceptional setting for both career and lifestyle.

Salary/Pay Range: $43,443 - $56,056 annually. Compensation will be commensurate upon experience and qualifications.This position is Exempt from the Fair Labor Standards Act (FLSA) overtime provisions.

Work Location: Hybrid

Benefits at a Glance

At UCCS, our employees are our most valued asset. We're proud to offer:

Generous Time Off: Enjoy 22 vacation days, 10 sick days, paid parental leave, 13 recognized holidays, and provisions for bereavement, jury duty, and FAMLI Leave.
Robust Health Coverage: Our comprehensive medical plans cover preventative care at no cost, including a yearly mental health visit. Plus, benefit from affordable dental, vision plans, and competitive prescription drug prices.
Financial & Retirement Benefits: Take advantage of our health savings, flexible spending accounts, and life and disability insurance. Plan for your future with our retirement options.
Further Your Education: Avail twelve (12) waived credits per academic year for courses at any CU campus. We invest in your educational and professional growth.
Wellness & More: From wellness programs aimed at achieving your best self to various additional benefits through CU Advantage, we prioritize well-being and holistic development.
Want to know your total compensation? Use our calculator to get the complete picture!

Summary

The Finance & HR Professional will provide administrative, academic, financial, technical, and business-related services to the Department of Visual and Performing Arts to support teaching, research, and outreach activities by creating systems and efficiencies and internal controls in the accounting, budget, personnel, and office administration systems.

Essential Functions

The duties and responsibilities of the position include, but are not limited to:

FISCAL MANAGEMENT AND BUDGETING

Serve as departmental fiscal manager; monitor and reconcile all Speedtypes, including general, start-up, fee, grant, restricted, and unrestricted funds.
Coordinate annual budgets, reserve spending plans, forecasts, and fiscal year-end close with department leadership; recommend adjustments based on financial and operational needs.
Establish Speedtypes and process journal entries, corrections, benefit allocations, interdepartmental billing, deposits, and other adjustments. Review funding requests, account coding, allocations, and spending restrictions.
Advise personnel on budget availability and financial procedures, applying university accounting principles, budget guidelines, procurement requirements, and funding restrictions.

HUMAN RESOURCES AND PAYROLL

Serve as the Human Resources and student employment liaison; coordinate adjunct hiring, contracts, renewals, onboarding, documentation, funding allocations, and required approvals each semester.
Process faculty overloads and additional pay; manage monthly, biweekly, and hourly payroll, student timesheets, and supervisor approval tracking.
Resolve discrepancies and late or missing payments.
Verify funding, Speedtypes, account and payroll coding, scholarships, stipends, awards, and grant restrictions for employment and compensation actions.
Maintain employment and audit records and support assigned performance review, self-evaluation, and goal-setting processes. Stay current on HCM, payroll reporting, policies, and deadlines.

PURCHASING TRAVEL AND GUEST ADMINISTRATION

Review, approve, and process PCard reports, purchases, requisitions, purchase orders, invoices, payments, travel reports, and faculty and staff reimbursements; verify documentation, coding, funding, and compliance.
Coordinate guest and visiting artist travel, lodging, transportation, honoraria, scopes of work, supplemental pay, and reimbursements for instruction, residencies, exhibitions, performances, and other programs.
Coordinate vendor onboarding, tax-exempt purchasing, contracts, payment documentation, and approvals, including contractors supporting VAPA equipment, facilities, and specialized spaces.
Manage departmental cash controls and Bursar transactions. Track outstanding purchases, travel, reimbursements, and payments; resolve issues and guide personnel on applicable procedures and grant restrictions.

DEPARTMENT OPERATIONS AND PROGRAM SUPPORT

Coordinate daily administration and front-desk coverage; respond to faculty, staff, student, visitor, and public inquiries about departmental resources, orientation, and administrative processes.
Process course changes, permissions, and academic administrative requests; support faculty, student employees, and departmental academic activities.
Coordinate rooms, event logistics, catering, supplies, and equipment for departmental programming, including Prologue, Cabaret Club, Peak FreQuency, VACS, FEARS, exhibitions, symposiums, concerts, and performances.
Manage supplies, inventory, copier operations, mail, packages, equipment checkout, office upkeep, keys, and building access. Submit and track facilities, maintenance, equipment repair, and technology requests with Facilities, building management, OIT, and other support offices.

RECORDS COMPLIANCE AND ADMINISTRATIVE COORDINATION

Maintain organized financial, personnel, contract, academic, syllabi, and departmental records; support student employment audits, financial audit readiness, and documentation requirements.
Maintain tracking systems for hiring, contracts, payroll, purchasing, payments, approvals, and deadlines across university systems; resolve incomplete transactions, discrepancies, and delays.
Serve as liaison among VAPA, the College of Letters, Arts, & Sciences, university offices, vendors, faculty, and staff to coordinate approvals and resolve complex administrative issues.
Interpret and apply university policies and procedures; participate in meetings and training to maintain current knowledge of systems and requirements.
Perform other duties as assigned.

Tentative Search Timeline

Priority will be given to applications submitted by: November 29th, 2026 at 11:59pm.
Potential interview dates: The Week of December 7, 2026.
Potential start date: January 4, 2026.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

In accordance with the Equal Pay for Equal Work Act, UCCS does not discriminate based on sex in our employment or compensation practices.