Food & Beverage Coordinator
Dubai, United Arab EmiratesYesterday
Free account needed to apply or save. It takes a minute, and we'll bring you right back to this job.
Skills
equipment operationerpexcelfinancial reportingkitchen equipmentmeeting minutesmicrosoft officemicrosoft wordoutlookpowerpointrecord keeping
About the role
The Food & Beverage Coordinator is responsible for providing comprehensive administrative and operational support to both the Food & Beverage and Culinary divisions. The role serves as a key point of coordination between departments, ensuring the timely completion of administrative processes, recruitment documentation, purchasing activities, inventory records, colleague administration, and reporting requirements. The Food & Beverage Coordinator plays an essential role in supporting the smooth and efficient operation of restaurants, bars, in-room dining, stewarding, and culinary functions within a luxury hospitality environment.
Main Duties:
- Provide administrative support to the Food & Beverage and Culinary leadership teams, ensuring the efficient coordination of daily departmental activities.
- Prepare and process recruitment-related documentation, including manpower requisitions, interview scheduling, onboarding requirements, transfer requests, and other colleague administration matters.
- Coordinate new hire documentation, uniform requests, system access requirements, colleague filing, and onboarding processes in collaboration with Human Resources.
- Raise and track purchase requisitions, material requests, and procurement requirements for Food & Beverage and Culinary departments in accordance with established procedures.
- Maintain accurate records of operational expenses, purchase orders, invoices, and departmental documentation to support budgetary controls and financial reporting.
- Prepare departmental reports, presentations, meeting minutes, monthly statistics, productivity reports, and other administrative documents as required by management.
- Support inventory and asset management activities by maintaining records of operating equipment, china, glassware, utensils, kitchen equipment, and other departmental assets.
- Coordinate training schedules, colleague certifications, compliance records, and departmental learning activities to ensure proper documentation and follow-up.
- Monitor expiry dates and renewal requirements for licenses, permits, contracts, supplier documentation, and mandatory compliance certifications relevant to departmental operations.
- Serve as a liaison between Food & Beverage, Culinary, Human Resources, Finance, Purchasing, Engineering, and other departments to facilitate smooth communication and issue resolution.
- Maintain accurate colleague records, departmental filing systems, organizational charts, vacation trackers, attendance records, and other operational documentation.
- Support the planning and coordination of special events, promotions, menu launches, audits, and departmental projects as directed by management.
- Ensure all departmental records, reports, and confidential information are maintained accurately and handled with a high level of professionalism and discretion.
- Assist with the preparation and submission of budgets, forecasts, CAPEX requests, and other business-related documentation when required.
- Maintain compliance with company policies, administrative procedures, record-keeping requirements, and luxury hospitality standards.
The Food & Beverage Coordinator is responsible for providing comprehensive administrative and operational support to both the Food & Beverage and Culinary divisions. The role serves as a key point of coordination between departments, ensuring the timely completion of administrative processes, recruitment documentation, purchasing activities, inventory records, colleague administration, and reporting requirements. The Food & Beverage Coordinator plays an essential role in supporting the smooth and efficient operation of restaurants, bars, in-room dining, stewarding, and culinary functions within a luxury hospitality environment.
Main Duties:
- Provide administrative support to the Food & Beverage and Culinary leadership teams, ensuring the efficient coordination of daily departmental activities.
- Prepare and process recruitment-related documentation, including manpower requisitions, interview scheduling, onboarding requirements, transfer requests, and other colleague administration matters.
- Coordinate new hire documentation, uniform requests, system access requirements, colleague filing, and onboarding processes in collaboration with Human Resources.
- Raise and track purchase requisitions, material requests, and procurement requirements for Food & Beverage and Culinary departments in accordance with established procedures.
- Maintain accurate records of operational expenses, purchase orders, invoices, and departmental documentation to support budgetary controls and financial reporting.
- Prepare departmental reports, presentations, meeting minutes, monthly statistics, productivity reports, and other administrative documents as required by management.
- Support inventory and asset management activities by maintaining records of operating equipment, china, glassware, utensils, kitchen equipment, and other departmental assets.
- Coordinate training schedules, colleague certifications, compliance records, and departmental learning activities to ensure proper documentation and follow-up.
- Monitor expiry dates and renewal requirements for licenses, permits, contracts, supplier documentation, and mandatory compliance certifications relevant to departmental operations.
- Serve as a liaison between Food & Beverage, Culinary, Human Resources, Finance, Purchasing, Engineering, and other departments to facilitate smooth communication and issue resolution.
- Maintain accurate colleague records, departmental filing systems, organizational charts, vacation trackers, attendance records, and other operational documentation.
- Support the planning and coordination of special events, promotions, menu launches, audits, and departmental projects as directed by management.
- Ensure all departmental records, reports, and confidential information are maintained accurately and handled with a high level of professionalism and discretion.
- Assist with the preparation and submission of budgets, forecasts, CAPEX requests, and other business-related documentation when required.
- Maintain compliance with company policies, administrative procedures, record-keeping requirements, and luxury hospitality standards.
- Diploma or Bachelor's degree in Hospitality Management, Business Administration, Hotel Management, or a related field.
- Minimum 2-3 years of administrative or coordinator experience within Food & Beverage, Culinary, Hospitality, or Hotel Operations.
- Strong understanding of Food & Beverage and Culinary operations, departmental structures, and hospitality administrative processes.
- Experience in processing recruitment documentation, purchase requisitions, colleague administration, and departmental reporting is preferred.
- Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
- Experience working with hospitality systems, purchasing platforms, inventory systems, or ERP software is advantageous.
- Strong organizational, time-management, and multitasking abilities with excellent attention to detail.
- Excellent communication and interpersonal skills with the ability to collaborate effectively across multiple departments.
- Ability to handle confidential information with professionalism and discretion.
- Diploma or Bachelor's degree in Hospitality Management, Business Administration, Hotel Management, or a related field.
- Minimum 2-3 years of administrative or coordinator experience within Food & Beverage, Culinary, Hospitality, or Hotel Operations.
- Strong understanding of Food & Beverage and Culinary operations, departmental structures, and hospitality administrative processes.
- Experience in processing recruitment documentation, purchase requisitions, colleague administration, and departmental reporting is preferred.
- Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
- Experience working with hospitality systems, purchasing platforms, inventory systems, or ERP software is advantageous.
- Strong organizational, time-management, and multitasking abilities with excellent attention to detail.
- Excellent communication and interpersonal skills with the ability to collaborate effectively across multiple departments.
- Ability to handle confidential information with professionalism and discretion.