Grant Program Specialist

Who We Are: It all starts with purpose.

We are a purpose-driven nonprofit with a dynamic staff culture.

With a meaningful purpose, motivated staff, and excellent benefits, working here will definitely have you smiling! The ADA’s headquarters is located in one of Chicago’s most iconic buildings, designed by a world-renowned architectural firm, and is close to public transportation. With more than 350 colleagues, the ADA Staff are some of the most talented people in the Chicago, Washington D.C., and Boston area.

We were named a 2024 Best-in-Class Employer by Gallagher and Top Workplace by the Chicago Tribune in 2019 and 2021! Come join our team!

Job Responsibilities:

The Grant Program Specialist is responsible for coordinating, planning, implementation, and administration of grant-funded public health initiatives that advance evidence-based practices in infection prevention, patient safety, and antibiotic stewardship within dentistry. This role serves as a central resource for project management, stakeholder engagement, grant compliance, reporting, and operational support, ensuring the successful execution of program objectives and measurable public health outcomes.

Working closely with ADA staff, subject matter experts, consultants, partner organizations, and federal agencies, the Program Coordinator manages day-to-day project activities, facilitates cross-functional collaboration, monitors deliverables and performance measures, and supports budget tracking and reporting requirements. The position plays a critical role in ensuring grant-funded programs are implemented effectively, on schedule, and in compliance with federal requirements.

This position is grant funded.

Must Have:

• Bachelor's degree or experience in lieu of degree
• 3 years of project or grant administration experience (or 7 years in lieu of a degree) in public health, health administration, healthcare management, business administration, or the nonprofit sector
• Database management and Excel spreadsheet knowledge for budgetary management
• Excellent project management, time management, interpersonal, oral/written communications, proofreading, multi-tasking, and customer service skills
• Must be deadline driven, have excellent attention to detail, and accuracy
• Able to work with all levels within the Association and with volunteers
• Proficiency in Microsoft Office, Forms, SharePoint, Outlook, Teams or Virtual meeting, Project Management software, i.e. Trello
• Travel once per year, 1-3 nights per trip to attend conferences
• Position may require more than the standard number of hours of work within a work week

Nice to Have:

• Experience in dental field
• Trello experience

Just a few of the benefits offered to employees:

• Promotes Work/Life Balance
• Hybrid Work Schedule (2-3 days from home)
• Health insurance/ dental reimbursement plan
• Ample Paid time off
• 401(k)
• Flexible Spending Account
• Life insurance
• Tuition reimbursement
• Paid Parental Leave
• Pet Insurance
• Student Loan Refinance
• 2 days off to work at a charity event of your choice

The ADA values a variety of backgrounds and experiences and is committed to providing equal employment opportunities to qualified job candidates. The ADA is an equal opportunity employer of protected veterans and individuals with disabilities. All qualified applicants will receive consideration for employment in open positions without regard to race, ethnicity, gender, color, religion, sex, age, marital status, ancestry, citizenship, physical or mental disability, medical condition, veteran status or any other characteristic.

The American Dental Association is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at recruiting@ada.org

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.