GRANTS ADMINISTRATOR-SOE

The University of Alabama at Birmingham (UAB) seeks a GRANTS ADMINISTRATOR-SOE to provide comprehensive research administration support across a dynamic and growing sponsored research portfolio. This position serves as a key partner to faculty investigators, department leadership, and university offices, ensuring effective financial stewardship and compliance management of grants and contracts throughout the award lifecycle.

This position includes oversight of pre-award responsibilities with an emphasis on post-award administration, financial oversight, compliance, and operational management of sponsored projects. The successful candidate will possess strong financial and analytical skills, experience managing federal and non-federal awards, and a demonstrated understanding of 2 CFR Part 200 (Uniform Guidance) and related sponsor regulations.

While maintaining a portfolio of assigned investigators and awards, the Grants Administrator serves as the school’s lead post-award research administration professional, providing oversight, guidance, and coordination of post-award activities for units within the School of Engineering. This position is responsible for promoting consistent practices in grant fiscal management, compliance, effort reporting, cost share management, account reconciliation, and award administration throughout the school.

Responsibilities:

Pre-Award Administration and Management

· Work collaboratively with investigators, departmental personnel, and the Office of Sponsored Programs to facilitate timely and accurate proposal submissions.

· Review all sponsored research proposal submissions within the School of Engineering to ensure compliance with sponsor requirements, institutional policies, and submission deadlines.

· Assist faculty and departmental personnel in the development of proposal budget justifications and budgets: effort allocations, cost share commitments, indirect costs, and other budget components.

· Serve as a resource for interpreting sponsor guidelines and institutional requirements related to sponsored project proposals.

· Support continuous improvement of proposal development and review processes across the school's research enterprise.

Post-Award Administration and Management

· Serve as the award manager for assigned departments and research portfolios and provide financial and operational oversight for all sponsored project activity within the School of Engineering.

· Provide comprehensive post-award administration throughout the grant and contract lifecycle.

• Monitor sponsored project expenditures for compliance with sponsor requirements, institutional policies, and approved budgets.
• Advise principal investigators regarding allowability, allocability, reasonableness, and consistency of costs charged to sponsored awards.
• Apply and interpret federal regulations, including Uniform Guidance (2 CFR 200), sponsor policies, and university procedures.
• Perform monthly account reconciliations and resolve financial discrepancies.
• Prepare and distribute financial reports to principal investigators and school leadership.
• Process funding source changes, salary reallocations, cost transfers, and other financial transactions.
• Review invoices, coordinate payments and monitor receivables as required.
• Track project funding, expenditures, and cash activity.
• Monitor and track cost share commitments throughout the life of sponsored projects, ensuring cost share expenditures are properly documented, reconciled, and reported in accordance with sponsor requirements, institutional policies, and applicable federal regulations.
• Coordinate modifications, amendments, extensions, and other post-award actions.
• Support award closeout and ensure completion of all financial and administrative requirements.

Research Compliance and Effort Reporting

• Serve as Department Effort Officer (DEO) for assigned departments.
• Lead effort reporting certification activities and provide guidance to faculty and staff.
• Ensure compliance with federal regulations, sponsor requirements, and institutional policies.
• Identify compliance risks and implement corrective actions and process improvements.

Operational Support

• Supervise, train, mentor, and evaluate research administration staff.
• Develop and maintain grants management procedures and reference materials.
• Provide onboarding and ongoing education for faculty and research personnel.
• Participate in research administration committees and initiatives.
• Prepare research and financial activity reports for school leadership.
• Support continuous improvement efforts to enhance research administration services.

(Annual Salary: $63,875 - $103,800)

The University of Alabama at Birmingham (UAB) seeks a GRANTS ADMINISTRATOR-SOE to provide comprehensive research administration support across a dynamic and growing sponsored research portfolio. This position serves as a key partner to faculty investigators, department leadership, and university offices, ensuring effective financial stewardship and compliance management of grants and contracts throughout the award lifecycle.

This position includes oversight of pre-award responsibilities with an emphasis on post-award administration, financial oversight, compliance, and operational management of sponsored projects. The successful candidate will possess strong financial and analytical skills, experience managing federal and non-federal awards, and a demonstrated understanding of 2 CFR Part 200 (Uniform Guidance) and related sponsor regulations.

While maintaining a portfolio of assigned investigators and awards, the Grants Administrator serves as the school’s lead post-award research administration professional, providing oversight, guidance, and coordination of post-award activities for units within the School of Engineering. This position is responsible for promoting consistent practices in grant fiscal management, compliance, effort reporting, cost share management, account reconciliation, and award administration throughout the school.

Responsibilities:

Pre-Award Administration and Management

· Work collaboratively with investigators, departmental personnel, and the Office of Sponsored Programs to facilitate timely and accurate proposal submissions.

·