HCM Payroll Specialist

WIPO Headquarters, 34, chemin des Colombettes, 1211 Geneva 20, Switzerland (GE020)

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.

This post is a limited-term fixed-term post.

a. Organizational Setting

The post of HCM Payroll Specialist is located in the AIMS Human Capital Management Team, Core Enterprise Resource Planning Section of the Enterprise Solutions Division, Information and Communication Technology Department, ACorporate Management and Transformation Sector.

Enterprise Solutions Division supports users of the Administrative Integrated Management System (AIMS) - WIPO's comprehensive portfolio of ERP applications. The Division ensures continuous development and ongoing support of IT solutions pertinent to Enterprise Resource Planning, including applications supporting Human Capital Management, Finance and Supply Chain, Program Planning and Budgeting, Recruitment and Reporting.

The AIMS portfolio comprises both commercial off-the-shelf (COTS) and custom-developed applications, including Taleo, PeopleSoft FSCM & HCM and Acuity Stream for risk management. As WIPO embarks on a significant modernization initiative involving migration to Oracle Fusion and other cloud platforms and renewal of its applications landscape, the Enterprise Solutions Division plays a critical role in managing ERP projects, providing technical support for operations and enhancements, and monitoring technology trends to develop sustainable strategies for the future.

b. Purpose Statement

The HCM Payroll Specialist is responsible for the supporting of WIPO payroll solution and thereto related processes and enhancements. This solution is part of the Administration Information Management System (AIMS), an integrated software suite of business applications, based on Oracle Fusion.

The HCM Payroll Specialist plays a pivotal role in supporting payroll operations and enhancements as WIPO transitions to Oracle Fusion and modernizes its ERP landscape.

c. Reporting Lines

The incumbent works under the supervision of the HCM Team Lead of the AIMS Human Capital Management Team (HCM) within Core Enterprise Resources Planning Section.

d. Work Relations

The incumbent works closely with business process owners, to ensure stable and efficient payroll processing and that the solutions provided meet their objectives.

The incumbent will perform the following principal duties:

a. Work closely with business counterparts to jointly develop strategic plan for performing monthly pay cycles.

b. Provide advice on payroll processing and ensure that systems and applications are well integrated; identify opportunities for simplifying, streamlining and enhancing processes and systems to ensure the delivery of a continuous improvement program.

c. Perform the review of recurring operational issues and software updates related to payroll, in close collaboration with the business process owners.

d. Maintain strong relationships with other HCM/ERP team members, IT focal points in other areas and with subject matter experts to ensure solutions are maintained and enhanced in accordance with established software development guidelines and standards.

e. Oversee payroll solution configuration, maintenance, security, and upgrades, ensuring seamless integration with related modules (Absence Management, Core HR, Finance/GL).

f. Prepare and update functional documentation, test scripts, and knowledge transfer materials to support ongoing operations and compliance.

g. Design and maintain seamless data flows between Payroll and other modules including absence management, Core HR, Finance/GL while identifying opportunities for process improvements.

h. Ensure systems meet regulatory requirements, maintain data security standards, and support audit and compliance reporting needs.

i. Perform other related duties as required.

Education (Essential)

First-level university degree in computer science, information technology or a related discipline.

Education (Desirable)

Oracle Fusion Payroll certification preferred.

HCM SaaS Solution certification.

Certification in project management methodologies.

Advanced university degree in a relevant field.

ITIL certification.

Experience (Essential)

Minimum of six years of relevant professional experience in payroll-related functions, encompassing multiple areas such as functional analysis and specification, software development, user acceptance testing, software maintenance, documentation standards, training deployment, and quality management.

Extensive hands-on experience with Oracle Fusion Payroll module implementation and administration.

Proven experience implementing HR operational procedures and payroll processes within HCM solutions for large-scale international organizations.

Experience (Desirable)