HIM Associate

Description

Job Title: HIM Associate

FLSA Status: Non-Exempt

Department: Business Office

Reports to: Business Office Manager

POSITION PURPOSE (Summary)

The HIM Associate is responsible for organizing, maintaining, and safeguarding patient health records. They play a crucial role in ensuring the accuracy, confidentiality, and accessibility of medical records to support patient care, billing , and compliance with healthcare regulations.

Employee performs all duties in a manner consistent with the mission and values of MVMC.

GENERAL RESPONSIBILITIES

1. Maintain patient records, including electronic health records (EHR) and paper files.

2. Ensure accurate and complete documentation of patient information, including medical history, diagnoses, treatments, and test results.

3. Regularly review, update, and verify the accuracy of patient records.

4. Ensure compliance with medical record retention policies and disposal procedures.

5. Strictly adhere to the Health Insurance Portability and Accountability Act (HIPPA) regulations to maintain patient confidentiality.

6. Retrieve patient records as needed for healthcare providers, staff, and authorized personnel.

7. Ensure that records are accessible in a timely manner to support patient care and other healthcare functions.

8. Process requests for medical records from patients, legal representatives, insurance companies, and other authorized parties.

9. Verify the authenticity and authorization of record requests.

10. Participate in periodic audits to assess the accuracy and completeness of medical records.

11. Assist in addressing any discrepancies of deficiencies in documentation.

12. Organize and file medical documentation, reports, and correspondence in a systematic manner.

13. Proficiency in using EHR systems to manage and retrieve patient records

14. Generate reports on medical record activities, including tracking record volume and turnaround time.

15. Provide regular updates to management on record management trends and issues.

Requirements

MINIMUM REQUIREMENTS

(Education, License/Registration, Experience, Knowledge and Abilities)

· High school diploma or equivalent; post-secondary education or training in health information management is preferred.

· Certification as a Certified Health Data Analyst (CHDA), Registered Health Information Technician (RHIT), or Certified Professional in Health Informatics (CPHI) is a plus.

· Strong knowledge of medical terminology, healthcare procedures, and legal requirements related to medical records.

· Familiarity with electronic health records (EHR) systems and health information management software.

· Excellent organizational and attention-to-detail skills.

· Strong communication and interpersonal skills.

· Ability to maintain confidentiality and handle sensitive information responsibly.

· Knowledge of HIPPA regulations and healthcare compliance.

· Proficiency in Data Entry and record Management.

· CPR certified (within 6 months of hire)

PHYSICAL DEMANDS AND WORKING CONDITIONS

The demands and conditions described here are representative of those the employee must meet to perform the essential functions of the job (see special accommodation statement).

Office Equipment Used: Telephone, Computer, Fax Machine, Copier, and Printer

Work Environment: While performing the duties of this job, the employee constantly works around others, works with the public and usually works inside. The noise level in the work environment is typically moderate.

Physical Demands: While performing the duties of this job, the employee is required to use hands to finger, handle or feel objects, and to type on a keyboard. The employee is required to sit, talk, write, hear, and read. The employee may be required to stand for extended periods of time, walk, stoop, kneel, and reach with hands and arms.

Vision Demands: Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Mental/Motor Demands: While performing the duties of this job, the employee performs routine work. The employee frequently exercises flexibility (ability to shift from one task to another). While performing routine work, the employee must maintain attentiveness to details. The employee frequently works within time constraints and maintains attentiveness intensity. The employee is frequently involved in social interaction which requires oral communication and written communication. Memory, reasoning and exercising judgment are constantly used/required on this job. Mathematic skills are frequently utilized for this job.